Accounting Clerk/Administration Coordinator bei Quail West Foundation Inc

Description

Quail West is looking for a detail-orientated and motivated Accounting Clerk/Administration Coordinator to join our Golf Department!

Quail West is a leading private golf and country club that prides itself on providing world-class facilities for Members and their guests and an extraordinary and inclusive, yet unpretentious lifestyle. One of Southwest Florida’s most welcoming clubs, Quail West’s courses, facilities and services are shared by a limited number of members to enhance the quality of the member experience.

Find more information about Quail West by clicking HERE!

Position summary: Primarily responsible for entry level accounting for the entire club plus administrative support for Golf Course Maintenance and Homeowners Activities.

• This is a Full-Time Hourly Position
• Schedule: Monday - Friday 8:30am - 5pm

Why Join the Quail West Team?

Some of our Benefits Include:

• Holiday bonus
• Scholarship opportunities for you and your dependents
• Employee Referral Bonus
• Discounts on retail items at the Golf Shop
• Special parties & celebrations
• Uniforms
• Paid time off (PTO)
• 401k with employer match
• Health Benefits
• Employee Assistance Program
• Playing and practice privilege
• And many more!

 The Accounting Clerk/Admin. Coordinator job duties include but are not limited to: 

ACCOUNTING

• Serves in the capacity of Accounting Clerk supporting Finance plus administrative duties HOA and Golf Course Maintenance Departments.
• Posts invoices accurately to Accounts Payable invoice system (Beanworks) ensuring invoices are properly coded, approved and recognized in the correct accounting period.
• Resolves any billing discrepancies discovered with the vendor.
• Reconcile Club Creditcards and uploads to Beanworks.
• Maintain vendor files include W9 and COI.
• Adds new Vendors to system.
• Prepares monthly variance reports for golf course maintenance based on feedback from management and submits to the accounting department in a timely manner.
• Prepare various accounting reports as directed by management.
• Assists with the development of the annual budgets for golf course maintenance, PAS, and HOA departments including data entry, review and analysis of variances.
• Serves as back up for accounting department as required.

ADMINISTRATION

• Monitors and maintains office supplies uniform inventory, for golf course maintenance and HOA.
• Acts as the point person for the coordination of employee gatherings for monthly luncheons.

Requirements

• Possess strong organizational, written and time management skills.
• Exhibit professionalism and expressed interest of improvement through enhanced developmental skills and exhibit leadership qualities through own self-actions.
• Maintain flexible availability, will work weekends, and holidays as required.
• Maintain a pleasant and outgoing personality and must not possess any extreme personal appearance characteristics as judged by a conservative membership base.
• Serve as a role model and set a positive example for the entire staff in all aspects of business and personnel management.
• Must be compliant with and actively support a drug free workplace.
• Comply with all rules and regulations as stated whether verbal or written.
• Deal effectively with all internal/external customers, while never compromising the privacy of any party.

Qualifications

• Minimum of a high school diploma and two years’ experience in accounting/bookkeeping or equivalent combination of education and experience.
• Minimum of two years’ experience as an administrative assistant in an operation comparable in scope and size preferred.
• Bi-lingual (Spanish) is a plus.