Admissions & Recruitment Coordinator bei University of Oklahoma

This role provides strong office support for the School of Musical Theatre in the following areas: Recruitment and Admissions, Marketing and Publicity, and Student services. The school requires a highly selective, robust Recruitment plan that is complex and time-consuming. It involves marketing of the School of Musical Theatre and the University of Oklahoma as well as excellent and frequent communications, audition planning, callbacks, and several instances of face-to-face assessment by the faculty of potential students. This role assists in every aspect of this process. Marketing is primarily geared to prospective students and industry stakeholders. Additional duties include liaison for student activities, event planning, and support of OU Musical Theatre curriculum and programming.

Job duties include:

ADMISSIONS/RECRUITMENT Responsibilities

• Primary liaison for prospective students
• Conduct year-round information meetings with visiting families and prospective students
• With the Director, coordinate, host, and curate on-campus program auditions. Create student schedules and information sharing – both on campus and nationally.
• With the Director, coordinate all national auditions for the program, recruitment scheduling, recruitment travel arrangements and payments, serving as point-of-contact to various recruitment partners.
• Offer summer communication and support to the incoming freshmen class and families regarding OU timeline and Fine Arts requirements and admissions checklist.
• Serve as a liaison to the OU Office of Admissions and Recruitment (OAR) for prospective students and incoming freshman. Collaborate with OAR efforts in marketing and recruitment.
• Create final spring campus visit itineraries for students admitted into the program
• Support advising practices for all Musical Theatre students.
• Collaborate with Acceptd teams and assist in the annual reset of our OUMT audition portal on this website. We use this platform for scheduling auditions, maintaining good communication with prospective students about callbacks, and decision days.
• Coordinate Preview Day events.
• Manage recruiting budget, reconcile travel receipts for faculty, and create an annual expense report

DEPARTMENT MARKETING and PUBLICITY

Create marketing pieces, recruitment materials, visual aids, and plans – both virtual and hard copy. Consider budgetary priorities and long-range goals when executing on-going graphic/PR efforts.

• Graphic Design
  • Create Production Imagery – logos, photographs, and highlight reels for promotional materials.
  • Maintain/update all OUMT promotional materials, information packets, swag
  • Create ads for Playbill-style programs as well as department Press Releases
  • Create promotional reels and messaging for TV monitors throughout Carpenter Hall

• Marketing
  • Social Media: Create and manage content for OU Musical Theatre Facebook and Instagram accounts. Focus on:
    • Student work and alumni success
    • Faculty work
    • Guest Artist Residencies – publicity
    • Current student activities (classes, rehearsals, shows, takeovers)
    • New Class announcements and celebrations
    • Senior Showcase marketing
  • External Relations – Local, Regional, National partnerships
  • Maintain the school website - content, updates, revisions.
  • Liaison to OU Marketing Team as well as College of Fine Arts Marketing and Publicity
  • Upkeep of alumni (and faculty) headshot/bios and promotion
  • Advertising – Local and national 

STUDENT SERVICES AND GENERAL DEPARTMENT SUPPORT

• ADVISING: Coordinate with Dean’s office for advising.
• Provide enrollment overrides and assistance to OUMT students
• Organize and plan Freshmen Orientation/Welcome Day for new students.
• Assist director on external facing issues and prospective student strategy.
• Contribute to a positive culture within program with an eye towards customer service.
• Answer all inquiries via the website directed to OU Musical Theatre

%3Cp%3E%3Cspan style=%22color:black;font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Cstrong%3ERequired Education and Experience:%26nbsp;%3C/strong%3EBachelor’s Degree, %3Cstrong%3EAND:%3C/strong%3E%3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%26quot;Arial%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cul type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l2 level1 lfo5;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E12 months of related experience%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cstrong%3EEquivalency/Substitution: %3C/strong%3EWill accept 48 months of related experience in lieu of the Bachelor%27s degree for a total of 60 months of related experience.%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22 style=%22background-color:white;margin-bottom:9.0pt;vertical-align:middle;%22%3E%3Cspan style=%22color:black;font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Cstrong%3ESkills:%3C/strong%3E%3C/span%3E%3C/span%3E%3Cspan style=%22color:black;font-family:%26quot;Arial%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cul type=%22disc%22%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3EAbility to speak, read and write clear, concise English%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3EComposition and proofreading skills%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3EProficiency in Microsoft Office %26amp; Adobe Acrobat%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3ESocial and Emotional Intelligence%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3EHighly organized with the ability to handle multiple projects and deadlines, a conscientious self-starter%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3EEvent Planning%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3EA self-starter on long-range projects, working to completion with excellence and reliability and a focus on customer service.%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3EAble to communicate well and build rapport quickly with students, faculty and staff%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3EGraphic Design skills with an artistic aesthetic%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/li%3E%3Cli class=%22MsoNormal%22 style=%22background-color:white;color:black;mso-list:l0 level1 lfo6;mso-margin-bottom-alt:auto;mso-margin-top-alt:auto;tab-stops:list .5in;vertical-align:middle;%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3ECanva, Photoshop, Photography, and Video-editing skills, a plus.%3C/span%3E%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3E%3Cstrong%3EWorking Conditions:%3C/strong%3E%3C/span%3E%3C/p%3E%3Cul%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EPhysical: Ability to bend, lift, stoop and carry.%26nbsp;%26nbsp;Ability to engage in repetitive motions.%26nbsp;%26nbsp;%3C/span%3E%3C/li%3E%3Cli%3E%3Cspan style=%22font-family:Arial, Helvetica, sans-serif;font-size:14px;%22%3EEnvironmental: Standard office environment.%26nbsp;Frequent exposure to pressure caused by deadlines and busy periods. May be required to travel.%26nbsp;%26nbsp;Ability to work effectively with a wide range of constituencies.%26nbsp;%26nbsp;Requires contact with other departments and university officials. Willingness to work extended and weekend hours during peak periods.%26nbsp;%3C/span%3E%3C/li%3E%3C/ul%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22line-height:107%;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Cstrong%3ESpecial Instructions:%26nbsp;%3C/strong%3EIf you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit%26nbsp;%3C/span%3E%3C/span%3E%3Ca target=%22_blank%22 rel=%22noopener noreferrer%22 href=%22https://hr.ou.edu/Policies-Handbooks/TB-Testing%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22line-height:107%;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3Ehttps://hr.ou.edu/Policies-Handbooks/TB-Testing.%3C/span%3E%3C/span%3E%3C/a%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22line-height:107%;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Co:p%3E%3C/o:p%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22line-height:107%;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Cstrong%3EWhy You Belong at the University of Oklahoma:%26nbsp;%3C/strong%3EThe University of Oklahoma values our community%27s unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E%3Cp class=%22MsoNormal%22%3E%3Cspan style=%22font-family:%26quot;Arial%26quot;,sans-serif;font-size:10.5pt;%22%3E%3Cspan style=%22line-height:107%;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Cstrong%3EEqual Employment Opportunity Statement:%26nbsp;%3C/strong%3EThe University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3Cspan style=%22font-family:%26quot;Open Sans%26quot;,sans-serif;%22%3E%3Cspan style=%22mso-bidi-font-family:%26quot;Times New Roman%26quot;;mso-fareast-font-family:%26quot;Times New Roman%26quot;;%22%3E%3Cstrong%3E%3Co:p%3E%3C/o:p%3E%3C/strong%3E%3C/span%3E%3C/span%3E%3C/p%3E
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