Program Secretary bei Hamilton Health Sciences

The Extensive Needs program, within McMaster Children's Hospital, provides specialized support to children with extensive needs and their families whose needs cannot be met in a single service stream and requires an integrated approach across Mental, Physical, Behavioural, and Developmental Health.  

The Program Secretary will provide full secretarial and administrative support to the Clinical Director, Clinical Manager and Clinical Leaders within the Extensive Needs Program. Responsibilities will include: providing day-today secretarial support to the Clinical Director, Clinical Manager, and Clinical Leaders and providing secretarial and administrative support for human resources and other critical management activities. 

Monday to Friday; days

1. Graduate of Community College Business Secretarial/Office Administration program or equivalent
2. Minimum 5 years secretarial experience
3. Medical Terminology
4. Keyboarding 60 wpm
5. Demonstrated proficient computer skills in a variety of applications including, MS 365, MS Word, MS Excel, and MS PowerPoint
6. Demonstrated proficient skills with Kronos, Taleo, MyHR and financials
7. Excellent transcription and minute taking skills
8. Mathematical skills related to payroll, budget and statistical documents
9. Demonstrated effective communication (verbal and written), interpersonal, teamwork, public relations and problem solving skills
10. Ability to work on own initiative, set priorities, organize work and meet deadlines
11. Ability to appreciate the confidential nature of the position
12. Ability to deal with various hospital departments effectively and collaboratively
13. Demonstrated commitment to ongoing learning
14. Good organizational skills, with ability to set own priorities and work with minimal supervision
15. Willingness to participate in a criminal reference screening process
16. Fluency in French will be considered an asset
17. Must be able to obtain a valid Vulnerable Sector Screen (VSS)

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact HR Operations at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment

Proficiency in both Official Languages, French and English, is considered an asset

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement

Article 10.7 (d), ONA Collective Agreement

Article 13.01 (b) (ii), OPSEU 273 Collective Agreement

Article 14.04, OPSEU 209 Collective Agreement

Article 2.07 and Article 13, PIPSC RT Collective Agreement

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