Development Database Specialist bei Latino Network

Description

TITLE:                            Development Database Specialist

REPORTS TO:               Grants and Contracts Officer

CLASSIFICATION:       Part-Time, 0.50 FTE

FLSA Status:                Non-Exempt

LOCATION:                  Hybrid (Portland, OR)

COMPENSATION:      $31.25 per hour

ORGANIZATION BACKGROUND

Latino Network’s mission is to provide transformative opportunities, services, and advocacy for the education, leadership, and civic engagement of our youth, families, and communities. Our work springs from the core belief in Latino community self-determination, that is, the ability of community members to participate meaningfully in the decisions that affect their lives and the lives of their families. We actively partner across a variety of city, county, state, and community organizations to deliver training and support, a wide range of services, as well as influence policy.

BENEFITS & PERKS

Latino Network provides a generous benefits package that includes:

• Health Plans including Medical, Dental, Vision, and Alternative Care
• FSA - Flexible Spending Account for Medical & Dependent Care expenses
• 401k Plan with Match 
• Employee Assistance Program
• Employer sponsored Life, AD&D, and Long-Term Disability Insurance
• Paid Leave (Vacation, Sick, Sabbatical)
• $50 Monthly internet reimbursement
• Professional development opportunities
• Self - Care perks
• Team and family events

POSITION DESCRIPTION

The Development Database Specialist is responsible for the effective management and strategic use of EveryAction, our primary CRM platform across Latino Network’s agency. Works closely with Leadership (Executive Director, Director of Philanthropy, and Development Manager) to leverage tools within EveryAction to develop donor acknowledgement pathways to produce regular digital and physical acknowledgement letters. This role supports fundraising and communications goals, volunteer management best practices, and grants tracking efforts by ensuring the integrity, accuracy, and accessibility of our data systems in a timely manner. The ideal candidate has strong technical and analytical skills, attention to detail, and a passion for using data to drive impact.

PRIMARY DUTIES/RESPONSIBILITIES

Database Administration & Integrity

• Maintain and manage the EveryAction database to ensure accurate, up-to-date, and complete records.
• Enforce and update data entry protocols, data hygiene practices, and regular deduplication processes.
• Create and maintain documentation of database procedures and policies.

Data Entry & Reporting

• Enter data into EveryAction, specifically check, cash, and EFT deposits from the Finance Department.
• Generate regular and ad hoc reports to support fundraising, program, and communication efforts.
• Work with staff to develop dashboards and custom reports for key performance indicators (KPIs).
• Support annual reporting and donor segmentation through data exports and analysis.

Development & Communications Support

• Assist the Development team with donor tracking, gift entry, acknowledgments, and campaign reporting.
• Segment donor lists for appeals, events, and stewardship using advanced EveryAction queries.
• Coordinate with the Finance Department to ensure accurate gift reconciliation and reporting.

Training & Support

• Train staff and volunteers on use of EveryAction.
• Provide ongoing technical support and troubleshoot database-related issues.
• Serve as the primary liaison with EveryAction support when technical issues arise.

Data Strategy & Innovation

• Advise on best practices for EveryAction use and data-driven decision making.
• Collaborate with program, communications, and development teams to streamline data workflows.
• Evaluate and implement integrations with other tools/platforms (e.g., email, event platforms, peer-to-peer fundraising tools).

Requirements

REQUIRED SKILLS/KNOWLEDGE/ABILITIES

• 1-2 years experience managing a donor database or CRM, preferably EveryAction.
• Strong analytical skills and attention to detail.
• Proficiency in data querying, segmentation, and reporting.
• Ability to train and support team members with varying levels of tech proficiency.
• Commitment to the mission and values of Latino Network.
• Experience in a nonprofit development or operations role, especially organizations with both 501c3 and 501c4 affiliations.
• Familiarity with nonprofit fundraising practices, donor stewardship, and grants management.
• Working knowledge of data privacy and security best practices.
• Exceptional interpersonal, written, and oral communication skills.
• Demonstrated ability to work independently while meeting key organizational deadlines.
• Performance-oriented mindset with a strong work ethic, high accountability, and commitment to achieving goals.
• Ability to be flexible and adaptive to successfully achieve the functions of the position as described in the job responsibilities.
• Ability to conceptualize, collaborate, plan, and manage projects and multiple initiatives simultaneously.
• Bilingual (English/Spanish) preferred but not required.
• Evening and weekend availability may be required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this role.

The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. The noise level in the work environment is usually moderate.

WORK ENVIRONMENT

Latino Network is a fast-paced, highly engaged work environment with satellite operations with positions performing work both onsite and remotely. While performing the duties of this job, the employee is occasionally exposed to wet or humid conditions (non-weather); outdoor weather conditions; extreme cold (non-weather) and extreme heat (non-weather). The noise level in the work environment is usually moderate.  Latino Network strives to communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.

TO APPLY

If you, or anyone you know, are interested in joining us in supporting our mission to positively transform the lives of Latino Youth families and communities, please submit your application, resume, and cover letter at:  Careers 

Successful completion of initial and ongoing employment screens, including but not limited to criminal background and vehicle record as required. Latino Network is an equal opportunity employer. We value and support diversity and inclusion to create a culture of dignity and respect.