Manager, Payment Services bei Simon

Job Location:

PRIMARY PURPOSE:

This position is responsible for the management of staff responsible for the performance of various cash management and payment services functions on behalf of all Simon entities, including incoming and outgoing domestic and international wires, ACH transactions, check and credit card payments and other associated tasks.  This position reports to the Director, Payment Services and interacts with other functional areas of Treasury & Capital Markets, Financial Reporting, Tax, Legal and Audit.  The Manager must have strong leadership, excellent communication, and impeccable organization skills.  He/she must have the ability to interact effectively with the aforementioned areas at a management level.

PRINCIPAL RESPONSIBILITES (Includes a combination or specifically identified duties from the following):

• Day to day supervision and professional development of Payment Services team members
• Manage staff and ensure completion of:
  • ACH Payment Coordination: Ensure ACH payments are processed timely, without error, and with proper approvals as required by the corporate spending policy.  Drive and report supplier onboarding with discounted terms
  • Wires Out Coordination: Initiate wires on bank/treasury website, submit to manager for approval, send wire confirmations to requester, prepare daily wires out package and scan the daily package to AP/FR for recording
  • Wires-In Coordination:  Notify accountants/other required parties of previous day wires received, confirm receipt of incoming wires and provide our wiring instructions as internally requested
  • Check Payment Process:  Ensure payments are completed accurately on time with a focus on continual process improvement to drive efficiencies
  • S2P (Source to Pay) Processes: Management oversight for invoice audits, assuring financial application integration (Coupa) runs as designed, and proper handling of payments.  Continue to drive process and efficiency improvements
  • Credit Card (Pcard, Virtual Card): Ensure procedures are followed and payments files are generated accurately and timely
  • Travel & Entertainment Card Program: Ensure Payment Services staff procedures are followed, and payment files are generated accurately and on time.  Address any issues that arise with the T&E reporting system to ensure prompt resolution of errors.  Address customer complaints, questions, misuse in a professional and prompt manner
  • JDE Address Book Management / Bank Account Set-up and Oversight: Responsible for ensuring vendor address data records are accurately updated in the system and in compliance with all tax and regulatory requirements
• Review progress of various dictated deadlines to coordinate with business owners and adjust expectations if necessary
• Mitigate fraud exposure using critical thinking skills and performing comprehensive verification
• Ensure policies and procedures are updated as needed to reflect current job duties and processes
• Strategically determine and lead departmental wide projects and initiatives
• Complete and review reporting requirements; driving process improvements based on metrics
• Contribute to the strategy and business plans of the Department
• Ensure compliance with all department and company level policies and procedures and Sox controls

MINIMUM JOB REQUIREMENTS:

• Five - Ten years of relevant payables management experience in public company, bachelor’s degree in Accounting or Finance preferred.
• Highly motivated individual with an interest in treasury management and payment services
• Prior use of JD Edwards, banking software and systems, including ACH processing tools, is a plus
• Demonstrate mature conduct in high pressure and sensitive situations and the ability to multi-task and prioritize accordingly in a fast paced environment while keeping up with time sensitive information
• Strong knowledge and demonstrated competence in working with computers, databases, analytical and word processing software including Microsoft Office Suite as well as superior knowledge and skill using Excel
• Excellent verbal and written communication skills with the ability to bring innovative analysis to the department 

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists