Job Description – Administrative Assistant (Development)

Reports to: Sr. Director of Development

Job Summary: The Administrative Assistant is responsible for providing administrative support to the Sr. Director of Development and the Development Department team. Responsibilities include assisting the Development Department with general administrative duties and special department projects. 

Important Relationships: Daily interactions with the Development Department and other Corporate and property management staff. The Administrative Assistant must establish and maintain productive professional relationships with all teams to successfully carry out job responsibilities. 

Key Duties and Responsibilities: 

• Prepare and manage documents such as contracts, reports, and change orders.
• Support in bidding procedures
• Scheduling meetings and travel arrangements 
• Maintain filing system, copying and scanning.
• Maintain and distribute incoming mail.
• Maintain contact list in Microsoft Outlook
• Keep Subcontractor/Vendor list updated
• Generate and process expense reimbursements 
• Draft correspondence and responses as directed
• Handle telephone calls and emails; determine urgency and action required.
• Other administrative tasks and projects as requested.

Other Responsibilities:

• Uphold the Steadfast Core Values and Mission Statement 
• Maintain a professional image and positive attitude 

Required Education and Experience:

• 3-5 years’ experience as an Administrative Assistant or equivalent administrative role
• Some real estate/development experience preferred (but not required)
• College degree preferred. 

Preferred Knowledge, Skills and Ability:

Consistently demonstrates excellence in the following skills:

• Excellent written and verbal communication skills.
• Collaborative skills, working with diverse teams and external entities.
• Demonstrated ability for multi-tasking and meeting simultaneous deadlines.
• Exceptional scheduling and organizational skills.
• Computer skills.
• Attention to detail.

Consistently demonstrates the following qualities in carrying out duties and in interacting with others:

• Team player with strong work ethic, and able to work with a variety of personality types.
• Demonstrated self-starter, demonstrating initiative, confidence, and professionalism.
• Motivated by high level of accountability; results oriented.
• Dependable and flexible with work tasks and schedule 

Physical & Mental Demands: 

Employees must be physically and mentally able to perform all of the duties listed under Key Duties and Responsibilities above, all of which are deemed "essential functions of the job." Employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.  

This job description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position; and will be reviewed by Management periodically as duties and responsibilities change with business necessity.  Management reserves the right to modify, add or remove duties as deemed necessary.