Accounts Payable Specialist bei Excel Services Inc

About Excel Services

At Excel Services, our mission is simple: We Help People Excel. We are a leading Mechanical, Electrical, and Plumbing (MEP) design-build contractor serving the Louisville and Southern Indiana region. With a culture built on Integrity, Teamwork, Accountability, Quality, Loyalty, and Innovation, we are committed to helping our people, partners, and customers succeed.

The Accounts Payable (AP) Specialist plays a critical role in ensuring the accuracy, timeliness, and efficiency of Excel Services’ vendor invoice and payment processes. This position manages the full cycle of accounts payable, working within BuildOps and Sage Intacct to enter invoices, verify costs, post transactions, and resolve discrepancies. The AP Specialist collaborates closely with both internal departments and external vendors to maintain strong working relationships, support month-end closing activities, and ensure the integrity of our financial data.

This is a great opportunity for someone who is detail-oriented, highly organized, and thrives in a fast-paced environment.

Key Responsibilities

• 45% – Enter vendor bills into BuildOps & Sage Intacct 
• 15% – Post credit card transactions into BuildOps & Sage Intacct 
• 10% – Scan and file AP invoices 
• 10% – Prepare bi-weekly vendor payment schedules 
• 5% – Process vendor payments 
• 5% – Manage AP inbox 
• 5% – Report PO/receipt/bill variances 
• 5% – Other duties as assigned
   

Qualifications

Minimum Requirements:

• Associate’s degree or Bachelor’s degree in Accounting, Business, or related field 
• 1–3 years of accounting data entry or administrative experience 
• 1–3 years of industry-related administrative experience (construction preferred) 
• Proficiency in Microsoft Office and common financial software programs 
• Strong organizational skills and attention to detail 
• Excellent verbal and written communication skills

Preferred Qualifications:

• Prior experience in construction accounting and A/P processes
   

Why Excel Services?

• Competitive pay and comprehensive benefits package 
• Opportunities for professional growth and career development 
• A culture built on teamwork, accountability, and innovation 
• The chance to be part of a company that is shaping the future of the MEP industry
   

Confidentiality & Integrity

This role handles sensitive data including vendor invoices, job costs, and employee information (PII/PHI). A high level of discretion and accuracy is essential.

Minimum Requirements:

• Associate’s degree or Bachelor’s degree in Accounting, Business, or related field 
• 1–3 years of accounting data entry or administrative experience 
• 1–3 years of industry-related administrative experience (construction preferred) 
• Proficiency in Microsoft Office and common financial software programs 
• Strong organizational skills and attention to detail 
• Excellent verbal and written communication skills

Preferred Qualifications:

• Prior experience in construction accounting and A/P processes