Purpose:

This role is responsible for the overall coordination of the tender process, from bidder communication to financial reconciliation and problem-solving. This is a senior-level position requiring strong communication and meticulous record-keeping.

Required Education & Experience:

Graduate with 3-5 years experience

Areas of Responsibility:

• Manage the issuance of all Offer Documents to bidders (including SAP ARIBA).
• Creation and management of disposal events in SAP ARIBA.
• Address bidder queries and provide clarification throughout the tender process.
• Monitor and maintain accurate records of all payments, including tender fees, earnest money, and balance payments.
• Dispatch tender fee and earnest money pay orders to the bank for realization.
• Adjust earnest money for awarded lots in alignment with payment approvals.
• Coordinate with bidders to schedule material lifting and ensure timely completion.
• Handle the issuance of SCROs to bidders as required.
• Communicate lifting schedules and other key details to bidders via email.
• Prepare and process letters for the forfeiture of earnest money if a bidder fails to make a balance payment.
• Coordinate with bidders to process penalty payments for non-compliance.
• Share sales tax invoices with the taxation department for verification.
• Collaborate with the finance team to prepare and submit refund cases for any quantity shortages.
• Prepare documentation for and assist in external, internal, and tax audits.
• Retrieve and compile data for various regulatory inquiries.

• Maintain a proper, tender-wise file of all documentation.

• Perform other tasks as assigned by line manager.