Administrator II, Office Coordination bei QPS, LLC

Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you!   Translational Medicine (TLM) of QPS, LLC. has helped deliver high-impact, large-molecule drugs to market for over twenty years. We target drugs for immunologic, oncologic and rare-disease conditions from most of the top twenty global pharmaceuticals and biotech’s. Our long-term relationships are filled with successes. In fact, QPS-TLM likely supported development of the drugs advertised in TV commercials you see every evening showing happy people whose symptoms and conditions are resolved or improving.

As Administrator II, Office Coordination, you’ll provide high-level support to TLM leadership while helping drive excellence in pharmaceutical research and clinical trial management.

This is a dynamic role for someone who is detail-oriented, highly organized, and proactive—comfortable partnering with colleagues at all levels and stepping in to “make things happen” when needed.

QPS’ Story:

Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of Neuropharmacology, DMPK, Toxicology, Bioanalysis, Translational Medicine, Early Phase Clinical and Phase II – IV Clinical Research services. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life.

Team members enjoy challenging and rewarding work, and are encouraged achieve their best.  Underpinning the operation is a culture that values diversity, innovation, accountability, team work and a friendly atmosphere where performance is recognized and rewarded.  We provide unique company benefits, training, and advancement opportunities.  Most importantly, we value each of our team members as employees and as individuals.

If this sounds like your ideal work environment, then we would love to speak with you, so apply today!

Please visit our website (www.qps.com) for more information and to see all current openings.

This is a 100% Onsite Job

The Job

• Executive Support: Manage calendars, travel, meetings, and communications for TLM and LCM leadership. Ensure executives are prepared and priorities are handled smoothly.
• Communication Hub: Serve as a key liaison between leadership, staff, and external stakeholders. Draft and manage correspondence while maintaining professionalism and confidentiality.
• Meetings & Events: Plan and coordinate executive meetings, workshops, training sessions, and partner events. Prepare agendas, track action items, and follow through on deliverables.
• Project & Process Management: Support strategic initiatives, track milestones, and help streamline workflows for efficiency and compliance.
• Documentation & Compliance: Maintain accurate regulatory files, contracts, and records with strict version control. Ensure adherence to GCP, FDA, and ICH standards.
• Staff Coordination: Assist with onboarding, performance tracking, org charts, and review cycles. Help foster a collaborative, well-organized work environment.  

Education / Experience 

• Combination of relevant education & experience provides sufficient knowledge & skills to ensure incumbent’s success in this role, such as:
  1. University/College Degree in relevant Scientific discipline, and/or
  2. Demonstrated experience in CRO, Clinical Research, or other relevant field.
• Experience in a Regulated industry laboratory preferred.
• Strong working knowledge of Microsoft Office, Microsoft Project in particular
• Excellent Time Management and Organizational Skills with the ability to handle multiple and competing priorities

Why You Should Apply

• Great learning opportunities, especially for those new to the field.  Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.
• Structured Career Ladders that provide excellent growth based on your personal aspirations.
• Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.
• Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance
• Park-like setting in Newark, Delaware
• Internal committees designed with the needs and enjoyment of QPS employees in mind.

QPS, LLC is an Equal Employment Opportunity/Affirmative Action Employer.  In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.