Secretarial - Administrative Assistant - 20266701 bei Clover Park School District

Salary Range - $98,010/yr - $120,479/yr

Hours per Day - 8.0

Days per Year -260

*Shift - 7:30am - 4:30pm

IDENTIFYING INFORMATION

Job Title:                                             Classification Level:

  Administrative Secretary                       Level C

Reports to:                                           Working Title:

   Cabinet Level Administrator                 Administrative Assistant

SUMMARY OF ASSIGNMENT

Under general direction and supervision of the administrator, provides executive level secretarial support. Utilizes standard office practices and procedures to ensure a professional front office. Researches issues and provides recommendations for decision-making, including budget development, labor relations, and grievance processing. Coordinates completion of special projects or department specific tasks.

ESSENTIAL FUNCTIONS

• Serves as personal assistant and confidential secretary to the administrator. Composes and prepares correspondence, maintains files and records, sorts and distributes mail,  maintains office supplies and equipment, schedules appointments/meetings, commitee work and maintains the administrator's calendar.
• Researches, provides input to and prepares confidential information related to collective bargaining strategy for the District, grievance processing and investigative/disciplinary conferences. Takes notes at confidential meetings and prepares finished correspondence as directed.
• Monitors implementation of collective bargaining contract language, reports issues and problems to administrator, and provides recommendations for change as necessary. May type bargaining agreements.
• Assists with budget preparation. Researches data and makes recommendations for additions or changes. Monitors department budget expenditures and encumbrances; coordinates changes and reconciles financial reports.
• Produces various reports as requested. Maintains and compiles data, generates and reconciles reports such as budget, purchasing, year-end, accreditation, and schedules.
• Serves as office receptionist. Answers incoming telephone calls and greets visitors; responds to questions or refers to appropriate person for answer. Tracks requests to ensure answer or information is received.
• Researches information for and coordinates completion of special projects with other District offices and outside agencies.
• Completes travel arrangements including transportation, hotel and itinerary.
• Ensures completion of department specific tasks as requested by the administrator.
• May supervise clerical staff person, such as lobby receptionist, providing staff development.
• Provides related functions as assigned. 

The essential functions listed above are not exhaustive and may be supplemented as necessary.  The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

MINIMUM QUALIFICATIONS

Education and Experience    

• High school diploma or equivalent and completion of an accredited secretary/administrative assistant course of study, or two (2) years of college.
• Four (4) years of secretarial work experience.    

OR

• Any combination of six years of education and/or progressively responsible professional experience in an office environment that would indicate likely success as an administrative secretary.

Required Knowledge, Skills and Abilities

• Ability to operate various office machines including personal computer, copier, calculator, and dictation equipment.
• Ability to work under pressure and maintain poise and diplomacy.
• Ability to establish and maintain effective working relationships with staff, students if applicable and the public.
• Ability to compose correspondence with correct spelling, punctuation, grammar, and English usage.
• Ability to maintain accurate files and records.
• Ability to maintain regular and punctual attendance.
• Ability to maintain confidentiality
• Ability occasionally to work extended hours.
• Knowledge of standard office practices.
• Willingness and ability to learn functions of the department.

Certification  and Licenses

• None required.

Desirable Qualification

• Baccalaureate degree.

WORKING CONDITIONS

Work is performed in a normal office environment and requires ability to sit or stand for prolonged periods of time; normal use of fingers, hands and arms; ability to occasionally work extended hours and coordinate own work with other offices in the District. This may required travel to various sites within and without the district.

FLSA:  Exempt                                          AFFILIATION: Non-Represented

JOB CLASS: Secretarial                             WORK YEAR:        260 days

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee’s responsibility.) The fingerprint scan must be completed prior to the first day of employment.

INSURANCE BENEFITS

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability, and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link https://www.hca.wa.gov/employee-retiree-benefits/school-employees for information on available benefit options.

RETIREMENT AND DEFERRED COMPENSATION

Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information, check on the link to the Department of Retirement Systems' website.

Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Click on the link https://www.drs.wa.gov/plan/dcp/ for information on 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, honorably discharged veteran or military status, sexual orientation, gender expression, gender identity, homelessness, the presence of any sensory, mental, or physical disability, neurodivergence, the use of a trained dog guide or service animal by a person with a disability, or marital status. The District provides equal access to the Boy Scouts and other designated youth groups. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341: Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Compliance and Student Services, (253) 583-5154, [email protected]; Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, (253) 583-5170, [email protected]. Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), https://bit.ly/US-OCR. Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at https://bit.ly/CPSDHIBPolicy; OSPI required language per RCW 28A.300.286 is available at https://bit.ly/OSPIModelLanguage.