Part Time Facilities Assistant bei Wright-Hennepin Cooperative Electric Association

Description

Wright-Hennepin Cooperative Electric Association is a member-owned, not-for-profit electric utility that provides power to rural Wright County and western Hennepin County. The cooperative has been a corporate citizen to the area since 1937 and currently serves more than 50,000 electric accounts. 

The Facilities Assistant supports day-to-day operations in our corporate office, warehouse, and outdoor campus settings by performing general maintenance and office/administrative tasks, stocking supplies, supporting facilities projects and ensuring the cleanliness and functionality of shared spaces. This role helps create a comfortable, efficient, and well-maintained workplace for staff and visitors. This part-time role is a culmination of both office and facilities support and is perfect for someone comfortable with various physical demands (frequent walking, bending, stooping, squatting, reaching above shoulder height, kneeling, sitting, lifting and carrying objects up to 25 lbs., occasional pushing/pulling, twisting at the waist, ladder use, and manual dexterity) looking for flexible hours and the ability to balance other commitments. 

Pay: $18 -$20 per hour

Hours: 15 hours per week Monday - Friday during normal business operations, morning hours preferred

Benefits: This position is eligible for holiday pay and paid time off. It is not eligible for health or retirement plan benefits. 

Location: This is a part-time in-office position at our company headquarters. We are based in Rockford MN, 15 miles west of Plymouth on Hwy 55. 

Key Responsibilities

70% Office Administrative Tasks   

Tasks related to space management, event support, document tracking, administrative coordination, and hospitality services. 

Conference Room Management

     Monitor conference room calendar

     Schedule and ensure execution of layout change overs

     Assist with board meeting and special event set up and needs

Maintain Contracts and Insurance Certificates

     Track expiration dates

     Order replacement and process renewals

     Update agreement standards as needed

Work Order Management

     Assist in prioritizing work order ticket urgency

     Assigning contractors to work orders

     Drafting Subcontractor agreements

     Managing communications on work order statuses, progress updates and completion tracking

     Assist with drafting proposal requests (REPs)

Cleaning and Maintenance Scheduling

     Maintain weekly and monthly inspection logs

     Schedule site walkthroughs and preventative maintenance

     Schedule various quarterly, biannual, and annual cleaning services

Shared Space Management (bathrooms, kitchen, meeting rooms)

Including, but not limited to:

     Making morning coffee

     Light cleaning 

     Monitoring proper functionality of appliances and vending equipment

     Placing service calls as needed

30% Maintenance/Supply Management

Job duties involving physical upkeep, supply monitoring, safety, and equipment maintenance

Office and Grounds Upkeep

     Light office maintenance tasks

            Replacing light bulbs and batteries around the facility

            Checking emergency exit lights to ensure proper working order

            Responding to minor office furniture requests or repairs such as assembling office chairs, hanging bulletin boards etc.

     Grounds keeping responsibilities

            Raising and lowering flags as needed

            Light snow removal

            Salting sidewalks in inclement weather

            Minor landscape maintenance such as pulling weeds or removing trash 

Office Vending Equipment Upkeep

     Ensure functionality of soda, ice, and water machines

     Replace Filters

     Maintain cleanliness of equipment, by periodically wiping down with soap and water

Inventory/Supply Management

     Manage janitorial and cleaning supply inventory

     Monitor, order, and stock conference rooms and meeting spaces with beverages, utensils and other supplies

     Stock coolers and specialty items for board meetings and special events

     Manage filing cabinet key inventory

     Monitor, order and stock paper products (plates, cups, etc.) in lunchroom and conference room spaces

Additionally assist various departments, particularly safety, with routine preventative maintenance and other projects as needed.

Requirements

Education and Experience

• 18+ years of age
• High School education or equivalent

Knowledge, Skills and Abilities: 

• Strong computer skills and familiarity with Microsoft Office suite
• Must adhere to WH’s core values of Teamwork, Dependability, Performance, Integrity, Safety and Member/Customer Focused. 
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a commitment to accuracy and quality.
• Flexibility and adaptability in a fast-paced environment.
• Basic knowledge of plumbing, electrical, HVAC, and carpentry is helpful

Physical Requirements

• Good physical stamina and ability to work in an office and warehouse setting performing various tasks such as snow removal, lifting supplies, moving tables/office furniture, etc.
• Frequent walking, bending, stooping, squatting, reaching above shoulder height, kneeling, sitting, lifting and carrying objects up to 25 lbs., occasional pushing/pulling, twisting at the waist, ladder use, and manual dexterity.

***candidate must be able to meet the physical requirements of the job in order to be considered for this role