Receptionist/Administrative Assistant bei GREEN AND SPIEGEL US LLC

Description

• Provide general support to visitors within the office.
• Answer phones, direct calls and receive messages for English and Spanish speaking clients.
• Coordinate and confirm appointments, including initial consultations and conference calls for Attorneys and Case Managers. 
• Handle incoming and outgoing mail and packages.
• Ensuring all FedEx packages are shipped.
• Maintain office supplies inventory.
• Make travel arrangements for Associates and Partners as needed.
• Serve as liaison for translation service.
• Print passport photos for submission of visa applications.
• Send pocket Constitutions to clients upon successful completion of Naturalization. 
• Maintain filing and organization systems for legal records.
• Generate emails, reports, and memos as assigned by the Office Manager.
• Coordinate maintenance and support of office equipment.
• Assist Office Manager in all functions, including but not limited to: planning and facilitating Firm social events, carrying out errands on behalf of the office, interacting with clients in the office and via email, performing basic bookkeeping, and performing other duties and projects as assigned.
• Provide administrative support to attorneys and legal staff as needed.

Requirements

• Comprehensive fluency in Spanish required. 
• Strong verbal, written, and organizational skills. 
• Willingness to take on added responsibilities and learn new things.
• Ability to show initiative and work as part of a team. 
• Attention to detail.
• Ability to multi-task and prioritize. 
• Proficient in Microsoft Office and ability to adapt quickly to firm-specific software.
• Excellent time management skills.
• Bachelor's degree required.