Office / Co-Working Manager bei Ecosia

We are looking for an attentive and organized Office Manager to maintain the everyday operations of our Berlin office, making it a friendly space for our employees and associates.

The role is for 30 hours per week and requires fixed working hours on five days per week between 10:00 a.m. and 3:00 p.m. Please note: this is a fully on-site position; remote or home office work is not possible.

What you'll be doing:

Office organization & maintenance

• Make sure the space feels organized and welcoming.

• Take care of plants and coordinate waste disposal.

• Stay in touch with cleaning services, tradespeople, and property management.

Material & supply management

• Keep an eye on snacks, drinks, cleaning supplies, and office materials.

• Do regular inventory checks and reordering.

Coworking space coordination

• Search for new coworkers & host office visits for potential coworkers.

• Manage contracts and communication with coworkers.

• Be the main point of contact for questions about workstations and devices.

Handle day-to-day administration

• Distribute incoming mail.

• Support with internal events and employee onboarding.

• Coordinate any additional tasks that arise in daily office life.

What you bring

• Self-managed, structured way of working.

• Friendly, service-oriented manner.

• Organizational skills and hands-on mentality.

• Good English skills (German would be helpful).

• Proficient in utilizing standard digital tools such as Google Workspace and Slack.

• Qualifications we value:

  • Previous experience in office management.

  • Basic knowledge of budgeting or supplier management.

Process:

1. Meeting the recruiter online

2. Visiting us in the office

   • 2 separate, relatively short meetings

Why Ecosia?

What if your job made a real difference in the climate crisis? Join Ecosia and help plant millions of trees where people and ecosystems need them most.

• We are a diverse team, committed to equality, equity, and inclusion, with members from various backgrounds: sexual orientations, genders, ages, races, ethnicities, nationalities, physical and mental disabilities, family structures, and religions.

• We offer you the opportunity to balance work with other parts of your life: flexible working hours, 30 vacation days per year (based on a five-day workweek), designated Focus Times, and remote work options. (Note: Not applicable to freelance contracts; different labor laws may apply in other countries.)

• Our green benefits program - including subsidized public transport cards and bike inspection services - supports your sustainable living choices in Berlin. (Availability may vary by location; not applicable to freelance contracts.)

• We support your professional growth through learning times, hack days, online and physical libraries, and continuous feedback. (Not applicable to freelance contracts.)

Q&A

How many people work at Ecosia?

108 (September 2025): our departments include Engineering (incl. Platform and QA), Product (incl. Design), Trees, Operations (incl. Marketing, B2B & BI), and People and Culture.

Where is Ecosia based, and what kind of work setup do we have?

We are a remote-friendly company with one office in Berlin-Wedding. People come to the office or work from home per their wishes and/or circumstances. Some roles require presence in the office at least from time to time. Company language: English. The Talent Partner will tell you more.