Administrative Assistant to RMM bei 5812 Investment Group LLC

Description

RESPONSIBILITES:

· Schedule/Receive meeting invites on the RMM calendar

· Copied in on most of emails sent to RMM, respond to these emails when appropriate

· Send end-of-day recaps

· Process receipts for the Key 2 Purchase Portal for RMM, and also assist with transactions that RMM is the approver for.

· Purchase gift cards for RMM to pass out to employees.

· Distribute uniforms to supervisors to pass on to employees. And assisting when different sizes are needed and getting to the employee.

· Organize the ordering and distribution of 5812 t-shirts for the Summer TopGolf event every year for the Region.

· Order and deliver office supplies needed for supervisors in the region.

· Take meetings notes for any requested meetings.

· Send calendar invites for monthly birthday celebrations

· Help/assist with any special projects for example, key audits, new phone distribution, signatures needed in Paylocity, etc.

· Daily/Weekly review and tracking of upcoming vacant units to ensure they are being walked right away and on the weekly schedule log. Emails are sent to office and Maintenance Team members inquiring if keys have been turned in. Potential vacant units should also be tracked in Facilities.

· Compare the Schedule Log with the Monday Morning Report to ensure Completion Dates are accurate and all units are accounted for on the MMR.

· Email Property team with any question/discrepancies on the MMR and/or Schedule Log.

· Monthly prepare a Turn Report for the Regional Vice President of turn information per their respective properties. This document is updated weekly from the MMR and the Schedule log for submission at the end of the month.

· Track PORs sent by properties to Procurement.

· Run errands for the RMM if needed, i.e., running to Regional Office to pick up paperwork and deliver to property.

· Assist with yearly Tool & Boot Program with receipts and forms by tracking all submissions made to Payroll ensuring all receipts and paperwork have the proper requirements.

· Notifying supervisors when new hires will be starting on their team.

QUALIFICATIONS: 

· High School Diploma, or equivalent, required. 

· Minimum of 2 years’ relevant administrative experience.

· Must be project oriented with the ability to manage multiple tasks and meet deadlines.

· Excellent customer service skills. 

· Strong oral and written communication skills, critical thinking and analytical ability required.

· Strong administrative skills, including proficiency with Microsoft Office Suite, Adobe Acrobat and keyboarding.

· Must possess a sense of urgency and be resourceful.

· Good planning/organizational skills. Ability to prioritize and use time efficiently. 

· Good interpersonal skills. Ability to focus on solving conflict. Maintain confidentiality. 

· Excellent teamwork skills. Ability to balance team and individual responsibilities.

· Excellent attendance/punctuality. Ensure work responsibilities are covered when absent. 

· Excellent dependability. Must be able to follow instructions and respond to management direction. 

· Commitment to diversity. Demonstrate knowledge of EEO policy. Show respect and sensitivity for cultural differences. Promote a harassment-free environment.

· Ability to pass background and drug screenings. 

PHYSICAL REQUIREMENTS:

· Stand, walk or sit alternatively depending on specific needs of the day. Estimate 25% of time is spent on feet and 75% sitting at desk.

· Have occasional need (25% to 30% of the time) to perform the following physical activities:

o Bend/Stoop/Squat Climb Stairs 

o Push or Pull Reach Above Shoulder 

· Have frequent need (25% to 30% of the time) to perform standing and walking activities related to general office functions.

· Constant need (66% to 100% of time) to perform the following physical activities:

o Writing/Typing Operation of office equipment

o Grasping/Turning Telephone, doorknob use

o Finger Dexterity 

· Lifting/Carrying (paperwork, deliveries, files, miscellaneous):

o Over 25 lbs. Rare need (less than 1% of the time)

o 20 lbs. - 25 lbs. Occasional need (1% to 33% of the time)

o Less than 20 lbs. Frequent need (33% to 66% of the time)

o Under 10 lbs. Constant need (66% to 100% of the time)

VISION REQUIREMENTS:

· Constant need (66% to 100% of the time) to complete forms, read and review reports and a wide variety of correspondence, view computer screen. Frequent need to see small detail.

HEARING REQUIREMENTS:

· Constant need (66% to 100% of the time) to communicate over telephone and in person with property owners, corporate and resident management, vendors, and residents.

SPEAKING REQUIREMENTS:

· Constant need (66% to 100% of the time) to communicate over telephone and in person.

WORKING ENVIRONMENT:

· Indoors (66% to 100% of the time). 

REASONING DEVELOPMENT:

· HIGH. Must be able to apply principles of logical thinking to define problems, collect pertinent data, establish facts, and draw valid conclusions and initiate appropriate course of action. Must effectively convey ideas, images and goals to a diverse group of personalities.