Events Facilitator bei Frank Lloyd Wright Foundation

Description

Department Overview: 

The Events & Hospitality Department delivers exceptional guest experiences that embody the spirit of community, celebration, and creative exchange that defined Taliesin West not only as the home of Frank Lloyd Wright’s architecture school, but as a living laboratory for innovation and collaboration. Through public and private events, as well as support for internal programming and guest housing, the team brings to life Wright’s principles of intentional design, Learning by Doing, and communal engagement. 

The department manages a wide range of programming—from corporate rentals to signature public events like Sunsets and Sips—while supporting internal events and hospitality operations through an active on-site guest housing program. Working closely with cross-functional teams, the department ensures all events uphold the site's historic integrity and mission, fostering deeper engagement with Wright’s legacy. 

Position Summary:

Reporting to the Events and Hospitality Manager, the Facilitator is responsible for implementation of internal and external event production and operations at Taliesin West. This position collaborates with colleagues within the department, throughout the organization, and external vendors in order to facilitate events from set-up to close, predominately during evening and weekend functions. This role plays a key part in supporting the Foundation’s mission by delivering exceptional guest experiences that align with the site’s historic and cultural significance. 

NOTE: Applicants must have the ability and willingness to work nights and weekends; typical schedule for event attendance/coordination is 2 p.m.– 12 a.m. but adjusts to meet the event schedule set in advance as well as the needs of the various internal and external programming. Weekly schedules will vary but are expected to total approximately 15- 25 hours per week. 

Essential Functions: 

· Ensures venue infrastructure (housekeeping, plumbing, electrical, sound, lighting) is functional during setup.

· Maintains and preps event supplies, including laundering linens, testing A/V equipment, sourcing items from Housekeeping and Facilities, and reporting issues to Manager.

· Monitors logistics and assists in the setup, running, and breakdown of private and public events. Sets up tables, chairs, A/V, and bar equipment for events.

· Physically monitors events for the safety of guests and the site, providing support or intervention as needed.

· For private events, ensures all parties (vendors, external event planners, and guests) adhere to property rules regarding prohibited access areas on site, vehicle parking, arrival and departure timing, and noise restrictions. 

· Directing vendors during load-in/out and ensuring adherence to access, parking, and noise guidelines.

· Performs venue closure: securing equipment, completing repair reports, shutting down venue, and locking gates.

· Serving beverages and operating Square POS; requires Title 4 Liquor Law Training.

· Completing post-event and incident reports.

· Enforcing venue-use policies.

· Supports on-site guest housing by inspecting rooms, preparing guest books, reporting issues, and ensuring guest satisfaction.

Requirements

Minimum Qualifications:

· Associate degree or hospitality-industry-related training; 2 years’ related event planning and coordination experience. 

· Ability and willingness to work nights and weekends; typical schedule is 2 p.m.– 12 a.m. but adjusts to events as scheduled. 

· Clear commitment to upholding excellent written and verbal communication and customer service skills as applied to diverse audiences and within inclusive environments.

· Attention to detail, strong organizational and problem-solving skills, and ability to manage priorities and complex projects with general direction and minimal guidance.

· Ability to respond calmly and proactively to unanticipated emergent situations requiring immediate attention.

· Creative, flexible, and innovative team player.

· Demonstrative enthusiasm, focus, and a positive outlook; professional appearance and demeanor.

· Must have or be able to complete Arizona Basic Title 4 Liquor Law Training.

Preferred Qualifications:

· Prior experience in event production, planning, and implementation; may include knowledge of event basic technical skills such as sound, lighting, and audio-visual needs.

Compensation: This role is targeted at $17.50 / hr. 

Physical Demands and Work Environment:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

· Physical Demands: While performing the essential functions of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and consistently talk or hear and taste or smell. The employee must regularly lift and move up to 40 pounds. The employee must regularly lift and/or move up to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus as well as navigate in dark, nighttime settings.

• Work environment: While performing the duties of this job, the employee is exposed to weather and desert environmental conditions common during the season. The noise level in the work environment is usually moderate.