Office of Athletics Accountant bei Corpus Christi Independent School District

Education:

• Required: Bachelor’s Degree
• Preferred: Major in Accounting or Finance

Certification Preferred:

• Certified Public Accountant or CPA candidate

Experience:

• Required: Three years’ experience in accounting or finance
• Preferred: Experience with Texas school districts or other government entities

Technology Proficiency: Level 2 – Applied (Uses Technology for specific, but limited job-related purposes)

• Use of computer operations
• Use of software productivity tools (i.e., Microsoft Office)
• Use of e-mail
• Use of printers
• Use of job-related financial and student management systems
• Use of multimedia tools
• Use of electronic file management
• Use of Technology Applications/TEKS
• CCISD Acceptable Use Policy and Technology Ethics/Etiquette
• Proficient in job-related financial system applications
• Proficient in job-related payroll system applications

Personal Qualifications:

• Knowledge of generally accepted government auditing standards, generally accepted accounting principles for state and local governments, Texas Education Agency accounting and reporting guidelines, sales tax laws and regulations, payroll accounting and effective internal controls.
• Proficient in the use of personal computer and the use of spreadsheet software for financial analysis and reporting
• Knowledge of word processing and presentation software for reporting and communicating to others.
• Ability to exercise initiative and make firm and impartial decisions based on policies and sound accounting or business practices.
• Ability to work effectively with diverse groups and individuals
• Ability to communicate effectively both orally and in writing
• Ability to work independently and make recommendations
• Ability to train others and communicate instructions in a concise manner
• Ability to Supervise staff and Manage daily progress
• Display initiative, motivation, and exercise sound judgment

Function

The Athletic Accountant, at the direction of the Senior Director for Athletics, is responsible for the daily activities of all disbursements issued via District check or ACH. This includes making decisions regarding the computer operations to ensure success, allocating workload to staff to maximize efficiencies, and to work with administrators, school staff, teachers and other district employees to ensure proper internal controls are followed relating to disbursements.

Reports To:

Senior Director for Athletics

Responsibilities:

• Supervise the athletic office staff and game accountant to ensure that all financial processes correctly account for athletic revenue
• Establish written procedures for all financial aspects of the athletic department to ensure proper internal controls are in place and adhered to
• Responsible for oversight of all financial processes for the athletic department
• Maintain financial records to monitor athletic budgets and report discrepancies to the Senior Director for Athletics
• Develop and maintain electronic records to track revenues & expenses to assist with the preparation of the budget
• Facilitate fund transfers to cover budget shortfalls as approved by the Senior Director for Athletics
• Prepare and maintain annual Athletic Revenue reports for all sports and reconcile to general ledger
• Ensure that unsold athletic tickets and parking passes are properly controlled, logged and inventoried
• Ensure procedures are being followed to adequately protect cash and ensure that deposits are made timely
• Review and approve all game worker reports to ensure revenue and amounts paid to workers are correct
• Ensure that cash receipts for game sales, including online sales, are entered and properly supported with documentation in the accounting system
• Reconcile online credit card payments/refunds to various accounts and to PaySafe
• Prepare related journal entries as approved by the Senior Director for Athletics
• Develop an adequate system for filing and organizing all financial reports and documentation
• Ensure that athletic revenue from middle schools is received timely and properly accounted for
• Provide quality customer service to employees, departments and students
• Coordinate and audit all accounts to ensure maximum efficiency
• Guide office staff on how to resolve payable problems for vendors 
• Organize and manage the routine work activities of the athletic office staff
• Assist athletic office staff with computer system problems (i.e. balancing, query, reports, etc.)
• Assist in interviewing new employees, responsible for training new employees
• Provide requested information/reports to auditors and for open records requests
• Request accounts payable and related reports from District’s Finance system through various query
• Verify all officials expense reports before given to Senior Director for Athletics
• Prepare outstanding purchase order reports
• Work with Office of Purchasing to resolve purchase order problems, receiving, stockroom and vendor problems
• Prepare journal entries to correct expense accounts
• Prepare and process payroll for final approval by the Senior Director for Athletics
• Implements reporting procedures and internal controls for the purpose of maintaining accurate records
• Monitors account balances of assigned programs, related revenues and expenses
• Reconciles account balances for the purpose of maintaining accurate account balances and complying with related policies, practices and/or regulations
• Processes warehouse and purchase orders for supplies and equipment
• Prepares cash deposits from school activities for the purpose of making bank deposits
• Preforms other job duties as assigned by the Senior Director for Athletics

SUPERVISORY RESPONSIBILITIES: upervise office staff

WORKING CONDITIONS:

• Ability to handle capricious situations involving the public, parents, employees and professionals in all levels of the community in a fair and impartial manner
• Maintain emotional control under stress as workload is deadline driven
• Work with frequent interruptions
• Frequent sitting with moderate standing, stooping, bending, pushing, pulling and lifting up to 25 pounds
• Office atmosphere may be noisy and hectic.  Offices are open with multiple employees working in a large room
• Prolonged use of equipment and computers with repetitive hand motions
• Frequent contact with other district/campus employees, students and parents
• Occasional district travel may be required
• Extended and irregular work hours may occasionally be required
• Ability to receive/convey information and/or instruction from internal/external customers through spoken expression
• Ability to manipulate tools/equipment/keyboards
• Ability to see detailed information, naturally and with correction

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skill that may be required.