Specialist, Data Entry bei Illinois Action for Children

About Illinois Action for Children

Make a Career Move that Makes a Difference

At Illinois Action for Children (IAFC), we believe in creating brighter futures—not just for the children and families we serve, but for the passionate professionals who join our team. As a recognized leader in early childhood education and family support services, IAFC is committed to equity, advocacy, and systemic change. Our work drives meaningful impact across communities—and when you become part of our team, you become part of that mission.

Our Benefits Package is One of the Very Best

We support our employees with a comprehensive, thoughtful benefits package that promotes financial security, personal well-being, work/life balance, and long-term professional growth.

For Your Financial Security:

• Competitive Salaries

• Rewards and Recognition Program

• 401(k) Plan with Employer Match (100% of the first 3%, plus 50% of the next 2%)

• Flexible Spending Accounts (up to $3,200 medical / $5,000 dependent care)

For Your Health and Well-Being:

• BCBS Medical Insurance: IAFC covers 95% of single coverage; multiple plan options

• Dental Insurance: IAFC covers 75% of single coverage

• Voluntary Vision Insurance & Vision Discount Program

• Short- and Long-Term Disability Insurance (IAFC-paid, with generous income replacement)

• Employee Assistance Program (EAP): Six free counseling sessions per issue

For True Work/Life Balance:

• Generous PTO Accrual:

  • Year 1: 23 days

  • Year 2: 28 days

  • Year 3 and beyond: 35 days

• 12 Paid Holidays 

• Credit Union Membership

• Discounted AMC Movie Tickets

For Your Future Success:

• Tuition Reimbursement (up to $3,000/year), including tuition, books, lab fees, workshops, and certifications

• Ongoing Training & Professional Development Opportunities

• Career Advancement Pathways Within the Organization

When you join IAFC, you're not just starting a job—you’re joining a mission-driven organization that invests in your growth while empowering you to help others thrive.

About the Role:

The Specialist, Data Entry plays a critical role in ensuring the accuracy and integrity of educational data within our institution. This position is responsible for the meticulous input, verification, and maintenance of student records, course information, and administrative data to support academic and operational functions. The Specialist will collaborate closely with various departments to gather and update data, ensuring compliance with institutional policies and regulatory requirements. By maintaining high-quality data, this role directly contributes to informed decision-making and the overall efficiency of educational services. The Specialist will also identify and resolve data discrepancies, supporting continuous improvement in data management processes.

Minimum Qualifications:

• High school diploma or equivalent required; associate degree or higher preferred.
• Proven experience in data entry or administrative support, preferably within an educational or similar environment.
• Proficiency with data management software and Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy in handling large volumes of data.
• Ability to maintain confidentiality and handle sensitive information responsibly.

Preferred Qualifications:

• Experience with student information systems (SIS) or educational databases (COPA).
• Basic understanding of educational terminology and academic processes.
• Strong organizational and time management skills to handle multiple tasks efficiently.
• Experience in generating reports and data analysis to support decision-making.

Responsibilities:

• Accurately enter and update student enrollment, attendance, and academic records into designated databases and information systems.
• Verify data for completeness and correctness, identifying and correcting errors or inconsistencies in collaboration with relevant departments.
• Maintain confidentiality and security of sensitive educational and personal information in compliance with institutional and legal standards.
• Assist in the development and implementation of data entry procedures and best practices to enhance data quality and operational efficiency.

Skills:

The Specialist, Data Entry utilizes strong attention to detail and organizational skills daily to ensure that all educational data is accurately recorded and maintained. Proficiency in data management software and Microsoft Excel enables efficient handling and manipulation of large datasets, facilitating timely updates and reporting. Communication skills are essential for collaborating with academic and administrative staff to verify data and resolve discrepancies. Knowledge of data privacy regulations guides the responsible management of sensitive student information, ensuring compliance and trust. Additionally, problem-solving skills support continuous improvement in data entry processes, contributing to the overall effectiveness of the educational services provided.