Administrative Assistant - JABSOM, Dean's Office bei University of Hawaiʻi at Mānoa
University of Hawaiʻi at Mānoa · Honolulu, Vereinigte Staaten Von Amerika · Onsite
- Junior
- Optionales Büro in Honolulu
POSITION SUMMARY
The Administrative Assistant provides direct administrative support to the UH JABSOM Dean’s office.
ESSENTIAL JOB DUTIES AND FUNCTIONS
- Assists in distributing materials, arranging for refreshments and preparing for meetings.
- Maintains the Dean and Advisor to the Dean’s calendar and arranges meetings on her/his behalf.
- Schedules travel arrangements by researching airline schedules, making hotel and car rental reservations, and preparing travel forms and requesting reimbursement/payments for travel expenses.
- Coordinates projects and initiatives, including, but not limited to the following:
- Department-wide conferences, annual holiday events, receptions and events as requested. Including some of the following: fundraising activities and department retreats.
- Attends meetings, takes minutes, and reports on actions.
- Composes routine correspondences. Creates and edits word documents/reports in draft or final form.
- Performs various administrative and clerical duties related to the operation of the department
- Maintains strictest confidentiality.
- Answers telephones, routes calls, takes messages and provides routine information to callers for the Department Chair.
- Photo copy and collate materials.
- Compile data and provide internet research as required for specific projects.
- Understand, interpret and comply with all pertinent policies, procedures, laws, rules and regulations.
- Provides back up in the absence of the Dean’s Executive Assistant.
- Complies with all legal requirements and company policies.
- Performs all other duties as assigned.
QUALIFICATION REQUIREMENTS
Education/Training
Minimum:
- High School diploma or equivalent
Experience
Minimum:
- 1 year of experience providing administrative support in a professional office setting.
Preferred:
- 3-4 years experience working in an academic setting.
- Successful experience working as a team member with a multicultural staff and clientele.
Skills/Knowledge
Minimum:
- Knowledge of standard office procedures.
- Strong organization and planning skills.
- Knowledge of basic accounting principles.
- Working knowledge of word processing, spreadsheet and database software.
- Skilled in use of office equipment.
- Excellent English grammar and proofreading skills.
- Strong oral and written communication skills.
- Excellent customer service skills
Preferred:
- Type 50 words per minute with a high degree of accuracy.
- Proficiency with Microsoft Word and Excel, as well as use of the internet and email applications.
BENEFITS
- Generous time off benefits
- 100% employee health and dental coverage and vision
- Flexible spending plan
- Retirement plan with up to 3% dollar-for-dollar company matching contributions
- 100% company paid group Life/AD&D/LTD insurance
- Employee assistance program (EAP)
- Pet Insurance, Prepaid legal with competitive rates
UHP is an EEO/AAP Employer.