Job Title: Bilingual Administrative Assistant I
Location: Faribault Education Center
Date Available: 09/15/2025
Job Description: The Faribault Education Center (FEC) is seeking a bilingual Front Desk Administrative Assistant I. This position will be year-round and will require four (4) 10-hour shifts from 8 am - 6 pm, Monday - Thursday, with no work on Fridays. There will be occasional evening events where flextime is offered. Pay rate is $27.46/hour and is eligible for full district benefits.
Essential Functions:
The FEC Bilingual Administrative Assistant is responsible for supporting all Faribault Education Center programs, students, staff, and community members. Responsibilities include, but are not limited to:
- Maintain a safe, welcoming, and inclusive environment for diverse students, staff, families and community members
- Work collaboratively with the FEC Coordinator, FEC Manager and Navigator to improve processes and procedures for FEC programs
- Manage the FEC Front Desk and main entrance
- Understand the FEC programs and services
- Initiate all intake procedures for new and returning students and customers
- Screen, forward, and document communication received at the FEC Front Desk via phone, text, email, voicemail, in person, etc.
- Schedule and process building reservations in ELEYO related to Community Education programs and outside organizations
- Collaborate and communicate with building custodians and administrative assistants across the district regarding district facility use
- Accept and process payments for all FEC-related programs and services
- Accept and distribute all mail, packages, handouts and flyers
- Order supplies for the building and community education programs
- Create building signs and marketing materials for programs
- Post updates on Community Education Social Media pages and website
- Maintain files and records with confidential information
- Prepare written materials and reports
- Schedule meetings for the FEC Coordinator, FEC Manager, Navigator, teachers and students as needed
- Connect with the school districts FACES (Family And Community Engagement Specialists) daily through Centralized Registration
- Collect data and attendance for adult education programming and grants and enter into required systems (SID, SalesForce, WorkforceOne, etc.)
- Attend and assist with event planning for students and staff (open house, registration events, graduation, staff appreciation, sunshine fund, etc.)
- Translate flyers and documents as needed
- Maintain CASAS, TABE, and PearsonVue certification
- Prepare and administer CASAS, TABE, and Pearson Vue tests as needed
- Enter building work orders and technology work orders for the FEC
- Attend local, regional and state-wide meetings and professional development related to FEC programming
- Collect and review timesheets
- Support community education team as needed and assigned
- Other administrative duties as needed and assigned
Knowledge, Skills and Abilities:
- Ability to build and maintain relationships with students, staff, families, community partners, and additional stakeholders
- Friendly, compassionate, personable, and reliable
- Strong technology skills, including proficiency in Microsoft Office and Google Suite
- Excellent communications skills
- Attentive to detail
- Ability to work independently
- Growth mindset
Required Qualifications:
- 2+ years of previous clerical experience
- Must be bilingual in Spanish/English or Somali/English
- Willingness and eagerness to learn new skills and programs
- Positive attitude
Preferred Qualifications:
AA/S Degree in business administration, office administration, office management, or related fields.
Compensation and Benefits:
Faribault Public Schools provides a competitive salary commensurate with education and experience. Benefits as outlined in the Non-Affiliated Administrative Support Specialists Agreement (260 day contract). Other benefits include:
- Substantial personal and sick leave days
- Fully paid single health insurance
- Enticing retirement package
- State-of-the-art Fitness Center open to staff
- 1:1 Technology for staff use
- Culture promoting work-life balance
- Ongoing professional development opportunities
Application Procedure: Apply online at: www.faribault.k12.mn.us
Application Deadline: Application review begins September 4th; position open until filled
