Office Administrator - Part Time bei WEBTPA
WEBTPA · San Antonio, Vereinigte Staaten Von Amerika · Onsite
- Junior
- Optionales Büro in San Antonio
Job Summary
The First Impressions Coordinator is responsible for greeting guests and visitors to WebTPA and offering support to the Culture Ambassador and Employees.
Essential Functions
- The essential functions listed represent the major duties of this role, additional duties may be assigned. (5%)
- WebTPA IRVING OFFICE/FACILITIES
Enters all visitor information into Aware Manager and notifies security
Greets visitors at security check in and welcomes in front lobby
Manages lobby area
Cleans and maintains common areas, conference rooms, break rooms and kitchen areas.
Ensures breakrooms are fully stocked with water, tea, coffee, soda, and snacks
Coordinates routine maintenance cleaning and repairs (35%) - WebTPA CULTURE
Primary contact for company “Weekly Family Updates” streamed via email and tv monitors within WebTPA office locations
Monitors and maintains company birthday and anniversary roster
Displays company rewards and recognition in weekly slideshow including Webby Awards and Customer Service Kudos Spotlight
Assists Culture Ambassador with cultural activities, quizzes, events and prizes and mailings
Sends flowers to employees during bereavement and special occasions within established guidelines
(45%) - WebTPA Office and Administrative Assistance
Assist the Talent Development team by creating New Hire Binders
Assists the Sales team with RFP Binders
Assists the Account Management team assembling and shipping Open Enrollment materials
Signs for all packages and delivers.
Back up to the mailroom
Purchase orders for basic office supplies (20%)
Qualifications
Required Work Experience
6+ months related work experience. Experience Details: receptionist
Required Management Experience
No supervisory/management experience required
Required Education
High school diploma or GED
Additional Required Qualifications
As a member of the HR team, ability to keep information confidential is a must. Also, the ability to assess information shared, time management and ability to know who to go to in critical or sensitive situations must be exercised on a daily basis.
Ability to function in Windows, to use Outlook for e-mail and to navigate on the Internet.
Ability to perform advanced-level word processing tasks and advanced-level Excel tasks.
Ability to use Power Point for slideshows
General Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.
We are an Equal Employment Opportunity employer committed to cultivating a work experience where everyone feels like they belong and can perform at their best in pursuit of our mission. All qualified applicants will receive consideration for employment.