Ministry Development Administrative Assistant bei BSF (Bible Study Fellowship)

Job Title: MD Administrative Assistant 

Reports to: Chief Ministry Development Officer

GENERAL SUMMARY

The Ministry Development (MD) Administrative Assistant is a full-time role primarily responsible for providing comprehensive administrative support to the Chief Ministry Development Officer (CMDO), the MD Director Team, and the Children’s Division.

ESSENTIAL TO THE POSITION

Must have received Jesus Christ as his/her personal Savior and be in full agreement with the Bible Study Fellowship Statement of Faith, Human Sexuality Policy, Core Values and Cultural Commitments. 

Organizational Skills: The ability to manage schedules, recognize patterns, maintain records, and handle multiple tasks efficiently.

Communication Skills: Strong verbal and written communication 

Technical Proficiency: Strong computer and technology skills 

Time Management: Prioritizing tasks and meeting deadlines effectively.

Attention to Detail: Ensuring accuracy in documents, schedules, and correspondence. Ability to carry tasks to completion with accuracy.

Problem-Solving Abilities: Tackling challenges and finding solutions. Willingness and eagerness to learn new concepts and tools.

Interpersonal Skills: Building positive relationships and collaborating with team members.

Adaptability: Flexibility to handle changing priorities and unexpected tasks.

Confidentiality: Maintaining discretion with sensitive information.

Proactive: Anticipating needs and taking initiative to improve processes.

Professional: Takes personal responsibility to execute areas of work with professionalism.

PRINCIPAL DUTIES & RESPONSIBILITIES   

Support for Chief Ministry Development Officer:

• Manage calendar and schedule meetings.
• Coordinate MD and Study Program Staff Prayers.
• Facilitate initial scheduling and communications for onboarding for new MD employees 
• Assist with data and board reporting
• Arrange travel accommodations
• Assist with budgets and expense reports
• Assist with special projects and additional administrative tasks as needed.

Support for Children’s Division:

• Provide administrative assistance related to background screening and safety

Support for MD Director Team:

• Schedule director meetings and team gatherings.
• Provide supplemental administrative support as needed.

Support for MD Team:

• Initial response to standard field inquiries.
• Administer the MD SharePoint site.
• Coordinate MD stand-up and team meetings.

CORE COMPETENCIES

Initiative: Identifying what needs to be done and doing it before being asked or before the situation requires it.

Organization and Thoroughness: Ensuring that one's own work and information are complete and accurate 

Strong Communication Skills: Ability to provide proactive, accurate, clear, and timely communication. Ability to ensure that information is passed on to others who should be kept informed.

Attention to Detail: Demonstrates strong attention to detail by consistently producing accurate, thorough, and high-quality work, ensuring all tasks are completed with precision and minimal oversight. 

Flexibility: Flexibility to handle changing priorities and unexpected tasks

Fostering Teamwork: The ability and desire to work cooperatively with others on a team providing assistance, information or support for others

Customer Oriented: Presents a cheerful, positive manner with internal and external stakeholders and field.

Analytical Thinking: The ability to tackle a problem by using a logical, systematic, sequential approach.

SKILLS, QUALIFICATIONS, & EXPERIENCE

To perform this job successfully, an individual must be able to perform each essential duty listed above satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Skills – 
  1. Intermediate proficiency with office software like Microsoft Office Suite, email/calendar management, and database tools. 2-3 years’ experience with these products.
  2. Proven ability to use various technology platforms and quickly learn new tools as needed
  3. Proven advanced organizational skills, time management, excellent written and verbal communication. 
• Qualifications & Experience – 
  1. Minimum of two years in a BSF class leadership position (class staff position preferred).
  2. Minimum two years’ experience in an administrative role in a workplace (preferred).
• Spiritual Requirements 
  1. Thorough understanding of the Christian faith and its doctrines and the BSF Statement of Faith
  2. Follow Matthew 18 principles in addressing issues with fellow employees
  3. Study the Bible in preparation for each weekday’s group meeting
  4. Lead staff prayer time and your table group Bible study as reasonably requested
  5. Prepare for and attend each Day of Prayer
  6. Participate in teaching and training events as reasonably requested 

Employees may be required to travel as necessary, including outside their country.  

Employees will be required to attend in person employee events as scheduled by BSF.

Employees must fulfill the performance standards of this position and comply with policies, guidelines and procedures of BSF, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees.

WORKING CONDITIONS

• Modular office environment
• Sitting for long periods of time
• Possible eyestrain from looking at computer screen for long periods of time
• Travel twice a year to staff events, or where designated, as required.

ADDITIONAL INFORMATION  

• This position is based in Dallas/Ft. Worth
• Must be willing to travel to designated locations for staff gatherings, team meetings, class visits, and other ministry events as determined.  
• All applicants, regardless of location, must be able to work during the hours of 8-5pm, CST, Monday through Friday
• BSF offers major medical, dental and life insurance as well as a generous vacation policy.