Office Assistant /Admin bei Jose Andres Group

Description

Mercado Little Spain is seeking a highly organized and detail-oriented Office Assistant to join our team. This role is critical in ensuring smooth back-office operations, accurate financial processing, and timely support for restaurant teams. The ideal candidate will be proactive, efficient, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Invoice Processing & Validation: Enter, review, and process food invoices in Compeat and/or Craftable; ensure timely posting and resolve discrepancies.
• Statement Reconciliation: Review and reconcile vendor statements; resolve billing discrepancies; maintain logs for records.
• Credit Management: Track and claim vendor credits for returns, incorrect items, short shipments, or pricing discrepancies.
• Menu Printing & Coordination: Manage menu printing and updates across restaurants; maintain a production calendar to avoid disruptions.
• Record Maintenance & Reporting: Keep organized invoice/credit records; generate food cost reports; document invoicing processes.
• Administrative Support: Provide general office assistance, support onboarding of new vendors, and assist management with projects as needed.

 What We Offer:

• Competitive hourly pay
• Opportunity to work within a dynamic hospitality group.
• Exposure to restaurant operations and vendor management.
• Growth opportunities within the company.

Requirements

 Qualifications:

• 1–2 years administrative, accounting, or office experience preferred (hospitality experience desired).
• Strong organizational and communication skills with attention to detail.
• Ability to handle multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office Suite; Compeat, Craftable or similar system experience preferred.