Student Life Coordinator (11 month) bei Grays Harbor College

About the Department

Grays Harbor College is accepting applications for a Student Life Coordinator.  The Student Life Coordinator is responsible for the management and supervision of the Harbor Landing Food Pantry and provides administrative support to the Department of Student Life and the Diversity & Equity Center. This position assists with the operations of student-funded program centers, maintains program operations and scheduling for the Charlie Choker Mascot and Student Lounge, reconciles and monitors department budgets, coordinates student employee hiring/payroll processes, and holds the department purchasing card. The Coordinator reports to the Director of Student Life and provides direct support to student funded programs, organizations and initiatives. This is an 11-month (time off to be negotiated at time of hire) student-fee funded position. A typical schedule will be 8am to 5pm, Monday through Friday. This role is student-focused and not eligible for remote or hybrid work.

Grays Harbor College has an excellent benefits package to include medical, dental, vision, basic life insurance, primary and supplemental retirement programs and long-term disability insurance. Full-time employees will also receive 15.34 hours of vacation leave per month, 8 hours of sick leave per month and 4 personal leave days a year. Washington state also observes 11 paid holidays per year.

This position at Grays Harbor College has been designated as a bargaining unit position represented by the Grays Harbor College Federation of Teachers, Local 4984.  The union and the college have a collective bargaining agreement (referred to as the contract) that is posted on the GHC website at https://www.ghc.edu/hr/labor-relations

About the College                                                                 .
Grays Harbor College serves the communities of Grays Harbor and Pacific counties on the Pacific coast of Washington. Located in Aberdeen, Washington at the base of the beautiful Olympic Peninsula, the College is less than an hour away from scenic Pacific Ocean beaches and close to both the Olympic and Mount Rainier National Parks. Grays Harbor provides the perfect landscape to enjoy the abundance of excellent outdoor activities such as camping, hiking, biking, fishing, clam digging, surfing, boating, and various kayak/canoe paddling opportunities. Grays Harbor College is located on the ancestral lands of the Chehalis, Chinook, Quinault and Shoalwater Bay Peoples. For more information about working for the college and living in Grays Harbor visit https://www.ghc.edu/hr

Grays Harbor is committed to providing excellent educational opportunities. We prioritize student learning, promote student and faculty success, foster an inclusive environment, manage our resources, and connect with the community. We strive to create a culturally relevant environment on campus and in the community by learning and practicing equity-mindedness and promoting faculty, staff, and student diversity.

Position Duties

Program Support 

• Support the operations of the Department of Student Life, including but not limited to the Student Activities & Leadership Center, esports arena, Diversity & Equity Center and Harbor Landing Food Pantry, storage rooms and print station. 
• Maintain accurate inventory and organization system of department supplies, program consumables and coordinate purchasing of supplies on an ongoing basis. 
• Provide assistance and orientation to campus life services and processes in person, over the phone, online and in small groups.
• Support the implementation of a comprehensive department social media plan and publicity programs.
• Maintain campus monitors using Yodeck.
• Support administrative processes related to recruiting and hiring student employees within the student life department.
• Monitor monthly budget status reports and inform Director and budget recipients regarding the financial status and advise of areas for concern.
• Assist with department sponsored events, Bishop Center events, and activities on campus, off campus, and virtual, including evenings and weekends as requested.
• Develop and design graphic advertisements and materials for department sponsored initiatives, programs and services as needed

Program Administration

•  Facilitate partnerships to enhance the reach and impact of the Harbor Landing Food Pantry and related basic needs efforts.
• Oversee the daily operations of the expanded Harbor Landing Food Pantry, including inventory ordering and tracking, ordering supplies, diaper bank management, and volunteer coordination.
• Supervise Harbor Landing Food Pantry student employees and Student Life Ambassadors, ensuring the timely submission of timesheets and leave requests in accordance with college payroll procedures.
• Serve as the primary contact and administrator for Student Clubs and Organizations, maintaining current policies, forms, and the official Student Clubs Handbook.
• Assist in the coordination of  annual club advisor training as well as ongoing development sessions, ensuring clubs operate in compliance with ASG, GHC, and   state guidelines.
• Support student leaders and advisors with planning, promotion, and execution of club events and budget request processes.

Budget Management, Professional Development and Other Duties

• Oversee Services and Activities (S&A) Fee budgets associated with areas of responsibility.
• Support budgetary planning, organization and leadership to student funded programs in collaboration with department staff. 
• Monitor sponsored activities to ensure timeliness, deadlines, and budgets are maintained. 
• Interpret college policies and procedures, as well as state and federal regulations, ensuring compliance.   
• Prepare and submit travel authorizations and book travel for the department.
• Participate in state professional organizations pertinent to the field as the budget allows.
• Other duties as assigned.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED

• Associate degree 
• Six months to two years of experience working in an educational setting providing direct service to students
• Strong organizational, written and oral communication skills.
• Demonstrated experience planning large events and managing complex projects
• Outstanding cultural competency with proven ability to work effectively with diverse populations.  
• Demonstrated experience with budget, administrative support and/or hiring/payroll processes 
• Proficiency with Microsoft Office Suite 

DESIRED

• Bachelor’s degree in in a related field from an accredited college or university. 
• Experience with recruitment, outreach, student engagement and/or entry services in a college setting
• Experience facilitating workshops, seminars and/or presentations
• Experience in program management including coordinating various projects, stakeholders and deadlines 
• Experience with Adobe Illustrator, InDesign and Photoshop

Other Qualifications

In addition to the GHC online Application you will need to submit the following materials. Incomplete applications will not be accepted or considered.     

• Letter of application addressing your qualifications for the position. 
• Resume 
• Contact information for 3 professional references.
• Transcripts of college work completed.  Unofficial copies are acceptable.

Background checks - Prior to a new hire, a background check including criminal record history will be conducted.  Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.  Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law.

Grays Harbor College does not discriminate on the basis of race, color, national origin, sex, disability, sexual orientation, gender identity, creed, religion, marital status, veteran status, genetics, or age in its programs, activities, and employment. The following person has been designated to handle inquiries regarding the non-discrimination policies:

• Title II/Section 504 – Erin Tofte, Associate Vice President of Human Resources 
• Title IX Coordinator – Ashley Bowie-Gallegos, Dean of Student Services and Enrollment Management

For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocrfor the address and phone number of the office that serves your area, or call 1-800-421-3481.

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