Office Administrator bei SPI-CO

Summary

The Receptionist/Administrative Assistant will perform a variety of general clerical tasks and administrative support to ensure the efficient operation of the office.  

Areas of responsibilities may include but are not limited to:

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment.
• Organize and schedule meetings and appointments for the leadership team 
• Prepare expense reports for leadership team
• Book travel arrangements as requested for leadership team
• Organize quarterly and annual leadership conferences
• Retrieve, receive, collate, and distribute mail
• Prepare certified mail slips and take outgoing mail to box or post office, as relevant
• Manage corporate FedEx incoming/outgoing packages
• Prepare, manage, and edit communications as requested, such as memos, emails, invoices, reports, and other correspondence
• Create and maintain filing systems, both electronic and physical, in a confidential manner
• Liaise with the property management office and forward emails to relevant employees
• Order and manage office and kitchen supplies
• Organize corporate entertainment including meals, birthdays, and outings
• Notarize official documents

Education, Skills, Experience, and Knowledge

• High school diploma or general education degree (GED); or two to three years of related experience and/or training; or equivalent combination of education and experience.
• Strong verbal and written communication skills
• Notary certification or ability to attend and pass the notary classes and exam
• Proven administrative or assistant experience
• Knowledge of Microsoft Office Products, office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills

Work Environment

Office environment

Physical demands may include but are not limited to:

Moderate walking, standing, and/or climbing; light lifting and carrying, stooping, bending, kneeling, and reaching. Must be able to lift a minimum of 30 lbs. 

Travel

None

Exemption Status

Non-exempt