CTE Purchasing Clerk bei Alamance-Burlington Schools

POSITION PURPOSE:   

Under general supervision, performs technical accounting and purchasing work in order to procure goods and services for ABSS in accordance with the North Carolina General Statutes and local procedures. Employee is responsible for reviewing purchase documentation to ensure that funds are available and necessary documentation is filed. Employee is also responsible for monitoring, preparing, compiling, and maintaining financial records and reports. Employee serves as a liaison between vendors and the organization, maintaining current knowledge of materials and price lists for use when ordering materials, equipment, supplies, etc. Work requires the use of current technology for establishing and maintaining records and producing reports.  

EDUCATION, TRAINING, AND EXPERIENCE:

Associate degree in accounting, business administration or related field and 3 to 4 years experience in bookkeeping, basic accounting, inventory control work involving computer spreadsheet applications and analysis, or any equivalent combination of training and experience that provides the required knowledge, skills, and abilities. Possession of a valid driver’s license issued by the state of North Carolina. Must maintain a safe driving record.

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Considerable knowledge of the necessary principles and application of theory into practice for effective instruction and positive behavioral supports that are beneficial for implementation with all students of all abilities
• Extensive knowledge of ABSS curriculum and techniques for integrating curriculum and ABSS policies and effective instructional practices
• Thorough understanding of the teaching and learning process in grades K-12
• Ability to provide instruction that reflects multiple perspectives and multicultural education
• Ability to infuse technology into the curriculum
• Ability to constantly monitor the safety and well-being of students, particularly when a student is participating in an inclusive activity
• Ability to motivate and inspire students
• Ability to maintain a clean and orderly environment
• Ability to perform general clerical duties
• Ability to maintain order and discipline in a classroom and in other school environments
• Ability to operate common office machines
• Ability to maintain basic files and records
• Ability to work effectively with administrators, colleagues, central office, school-based staff, students, parents and the community
• Excellent oral and written communication and human relations skills

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Prepares appropriate documents for the purchase of materials, supplies, equipment, construction and service contracts according to applicable laws, rules, procedures and regulations of the State of North Carolina and the Alamance-Burlington School System.
•  Reviews and verifies purchase requisitions to ensure that appropriate budget codes and acquisition procedures are followed; monitors and reconciles orders with vendors; resolves vendor problems and expedites purchase orders and purchases through the system. 
• Develops and prepares specifications for materials ordered, prepares specifications for assigned projects; solicits bids from vendors; makes vendor selection recommendations based on materials quality and price quotes. 
• Evaluates services and processes and makes recommendations on whether to perform functions in-house or through a contract process. 
• Works closely with vendors and maintains familiarity with current products and price schedules. 
• Monitors internal procedures to ensure compliance with State, local, and organizational procedures; assists in evaluating internal procedures to ensure compliance with organizational goals and objectives. 
• Monitors, prepares, compiles, and maintains financial records and reports. 
• Ensures furniture and equipment standards are met for safety and instructional purposes. 
• Assists with procurement card audits.
• Enters data to generate purchase orders and to encumber necessary funds; prints and disseminates purchase order copies as necessary.
• Provides computer training to school and department personnel as it relates to Purchasing.