HR Specialist bei USA Industries, LLC (USAI)

USA Industries, LLC (USAI) is an ISO 9001:2015 certified, American manufacturer incorporated in 1982. USA Industries specializes in the rental and sale of Piping Isolation & Testing Products, Flow Measurement Products, Heat Exchanger Tools, and Tube Plugs. The company boasts an established product line, multiple patents, in-house engineering/design, and unrivaled customer service. Through innovation and professionalism, USA Industries has differentiated itself as a leading supplier of manufactured goods to the refining, chemical processing, and power markets. We have deeply committed values to our Customers and Employees, as we consider them all part of the USA Industries’ Family. Self-starters who embrace the company’s core values of USAI will find stability, opportunity, and fulfillment at a continuously growing company. When you join USA Industries Inc., you will have at your disposal the advice and guidance of a team of seasoned professionals from within the industry. You will grow professionally as you gain valuable knowledge and experience through individual and team contributions. 

JOB SUMMARY

As an HR Specialist at USAI you will support HR policies and practices under the guidance of the HR Manager. The HR Specialist plays a pivotal role in ensuring a fair, compliant, and supportive workplace environment at USAI. Your role serves as an integral part of the HR team, overseeing day-to-day functions including but not limited to recruitment, onboarding, employee relations, conflict resolution, HR administration, benefits, payroll, training, compliance, and reporting. Crucially, you'll strategize to enhance employee productivity, morale, and retention through effective recruitment techniques. Candidates for this role should demonstrate expertise in employment law, conflict resolution, HR policy interpretation, compliance management, and possess strong communication and interpersonal skills. This position offers an opportunity to contribute to a dynamic workplace while promoting a culture of fairness and professional growth. 

JOB DUTIES AND RESPONSIBILITES 

• Conduct employee orientations and manage the Hiring & Onboarding (HOB) process. 

• Coordinate and facilitate the background check and drug screening process, including obtaining necessary consent. 

• Review background check reports and drug test results to determine eligibility for employment, adhering to company policies and legal requirements. 

• Collaborate with managers for employee disciplinary actions and termination procedures. 

• Manage the entire recruitment process, including scheduling interviews, coordinating assessments, and facilitating the hiring decision-making process to include managing the offer acceptance process. 

• Collaborate with hiring managers to understand staffing needs, job requirements, and company culture. 

• Develop and implement effective sourcing strategies to attract top talent using job boards, social media, networking, referrals, etc. 

• Conduct initial screenings and interviews to assess candidate qualifications and fit for the role. 

• Utilize Applicant Tracking Systems (ATS) to track candidate progress, maintain accurate records, and generate reports as needed.

• Provide an exceptional candidate experience throughout the recruitment process. 

• Maintain HR files and assist with all personnel changes including interdepartmental transfers, hiring & onboarding, terminations, promotions & transfers, HR data changes, leave of absence, FLMA, EEO data, and employee compensation, all while ensuring confidentiality. 

• Support managers/supervisors with annual performance reviews and follow up on 30/60/90- day competency reviews with managers/supervisors. 

• Assist in organizing employee relations events and leadership and board meetings. 

• Assist with the coordination of training programs, workshops, and development initiatives to enhance employee skills, productivity, and career growth opportunities. 

• Assist in processing and administering the company's payroll accurately and timely using ADP payroll software/system. 

• Assist in verifying timekeeping records and resolve any discrepancies in attendance or hours worked. 

• Assist in processing and filing payroll-related tax forms (e.g., W-2, 941, state withholding forms) in a timely manner. 

• Ensure accuracy in employee data, including new hires, terminations, promotions, and changes in pay rates or tax status. 

• Address employee inquiries related to payroll, deductions, benefits, and tax withholdings. 

• Collaborate with accounting department to reconcile payroll-related discrepancies and ensure accuracy in financial records. 

• Maintain confidentiality and integrity of payroll information and adhere to data security standards. 

• Provide employee support for ADP payroll and resolve payroll issues. 

• Communicate with employees regarding company plan benefits and assist them with registration of benefits and 401K. 

• Assist with annual open enrollment process and administer various employee benefit programs, such as group insurance, life, and medical. 

• Implement and communicate HR policies and procedures as well as enforce disciplinary actions as outlined in the Employee Handbook. 

• Act as a primary point of contact for employees regarding HR-related inquiries, grievances, and conflict resolution. 

• Identify opportunities for process enhancement within HR operations, proposing and implementing streamlined procedures to optimize efficiency and effectiveness. 

QUALIFICATIONS

• Bachelor's degree in Human Resources, Business Administration, or related field preferred. 

• Proven experience in HR related roles, preferably as an HR Specialist, Generalist, or Recruiter. 

• Proficiency in payroll software/HRIS systems (ADP preferred). 

• Experience in manufacturing or petrochemical industry a plus. 

• Strong understanding of HR practices, policies, and employment laws preferred. 

• Strong attention to detail and organizational skills. 

• Excellent communication, interpersonal, negotiation, and problem-solving skills. 

• Proficiency in MS Office (Word, Excel, PowerPoint). 

• Ability to maintain confidentiality and handle sensitive information with integrity. 

• Ability to work in a fast-paced environment and manage multiple priorities effectively. 

• Eagerness to learn and develop through training and varied assignments.

BENEFITS

In addition to a competitive salary, we offer a comprehensive benefits package aimed at supporting our employees' overall well-being and professional growth. Our benefits include:

Health and Wellness, Life Insurance, 401K w/ company match, PTO and paid holidays.