Director of Planning and Programming bei Vanderbilt University
Vanderbilt University · Nashville, Vereinigte Staaten Von Amerika · Onsite
- Senior
- Optionales Büro in Nashville
The Director of Planning and Programming is a new position responsible for the development and planning of all Capital Projects through final programming, as well as the responsibility for lifecycle financial management of all Capital Projects and the entire Capital Program to ensure their compliance with the Vanderbilt University Capital Plan. This individual executes Executive oversight over the Capital Program and each Capital Project for Vanderbilt University Facilities Planning, Design and Construction (PDC) office. The Director of Planning and Programming will serve as the senior PDC leader managing the execution of all Vanderbilt University (VU) projects through their lifecycle and leads project development, induction, planning and programming, as well as financial management over the other PDC Directorates in coordination with VU Maintenance Operations, Athletics, and Academic Dean’s offices. This position will routinely communicate (orally and in writing) with the other senior officials, including the Chief Facilities Officer, Academic Units, the Chief Financial Officer and the Chancellor’s Office. This position serves as the senior Project and Program Management Engineer, as well as the Lead Planner within VU Facilities, and reports directly to the Assistant Vice Chancellor for Planning, Design and Construction.
The Director of Planning and Programming will be responsible for leading and managing all Capital Programs and Projects for all Vanderbilt sites, striving to minimize disruptions to VU operations and personnel while maximizing financial efficiency. Total cost per project may range from $20K - $500M+.
About Vanderbilt University:
Vanderbilt is a renowned private institution founded in 1873 located a little more than a mile from downtown Nashville, TN. The university’s students, faculty, staff and visitors frequently cite Nashville as one of the perks of Vanderbilt. VU is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday.
About the Work Unit:
Planning, Design and Construction (PDC) is a work unit of approximately 27 personnel supporting university faculty, staff, and students in small and large construction and renovation projects and is part of the Facilities Department. The projected VU construction program is estimated at over $2 billion across the next ten years, with approximately $800 million currently in planning, programming, or design and over $900 million currently in construction. PDC is responsible for planning, designing and executing new construction and renovation projects for VU. PDC leads the induction, development, planning, design, bid, and execution management of all assigned projects in a safe, timely, and organized manner. They coordinate current and potential projects with all university stakeholders and act as a representative of the university to outside vendors and contractors to acquire adequate and competitive pricing.
Facilities’ annual budget exceeds $100 million in operating expenses and includes over 500 employees. Facilities manages major capital project expenditures totaling over $300 million annually and facility renewal, replacement and large maintenance project expenditures totaling ~$20 million annually.
Key Functions, Responsibilities and Expected Performance:
This position is primarily an on-campus position, as regularly walking the campus and monitoring assigned projects is expected as well as leading in person meetings with high level VU Faculty and Staff. This position provides administrative and technical supervision over numerous employees, including direct supervision of VU Facilities Program Managers, the Campus Planner, the Laboratory and Academic Planner/ Programmer, the Assistant Program Managers, as well as technical oversight of contracted support staff. The incumbent regularly evaluates workload and critical project priorities and deadlines and schedules and assigns manpower to accomplish all tasks assigned by higher authority. The incumbent evaluates work performance of subordinates and subordinate supervisors, interviews candidates for subordinate positions, recommends hiring, promotion or reassignments, and takes corrective measures such as performance and accountability counseling, identifies developmental and training needs of employees, provides and/ or arrange for needed development and training. The incumbent is the hiring official for all Planning and Programming positions within PDC and provide guidance, counsel and instruction to subordinate employees on both technical and administrative matters. The incumbent reviews the quality of work products of assigned personnel and provides guidance to satisfy new or changing requirements including innovative techniques or reorientation of work.
This position will promote team building and improve business practices, provide project and program planning and development expertise in major engineering disciplines on projects of an unusual or complex nature. Acts as the Capital Program and Project technical and Financial Management expert supporting all of Facilities and the remainder of VU. The position leads all assigned staff, planning consultants, designers and construction contractors on projects or issues involving highly technical issues, planning, programming, project and program financials, as well as construction practices, quality, safety, schedule, cost and changed conditions. Responsible for planning and programming reviews on all project plans (to include drawings and sketches) and designs, to ensure alignment with Campus Master Plans and the Capital Plan. This position acts as the expert of technical/front-end specifications with authority not to award any contract found to have design or constructability defects that would result in improper contracting or result in an unsatisfactory product. These programming, planning and financial constructability reviews include providing input on the independent VU cost estimate and design completion/ finalization as it relates to the construction cost and schedule for elements such as project phasing, laydown areas, and mark-ups on various contract vehicles. Resolves technical problems and conflicting plans and specifications for VU construction staff, designers and contractors. Responsible for technical acceptability and quality approval of all planning and projects programmed and managed by PDC. Acts as the VU witness at claims or hearings requiring engineering and planning expertise. Advises the AVC for PDC and Chief Facilities Officer on all planning, programming and Program/ Project financial issues and remedies managed by the office for prominent or high visibility projects. During the absence of the AVC for PDC, may act as the AVC in all aspects except budget authority. Establishes effective management procedures for assigned personnel and contracted staff. Directs the assigned engineers, architects, technicians, and contractors. Provides Program and Project Management oversight throughout the Project lifecycle, to include providing planning, engineering, and contract administration experience and expertise to VU Facilities and PDC. Ensures technical representation for all procurement and financial matters related to the Capital Program and each Capital Project. Direct contact is necessary with high-ranking University leadership, local government personnel and elected officials. Incumbent is directly responsible to the AVC for PDC for carrying out the full range of office and field administrative and engineering functions, provides accurate workload projections and provides monthly status of anticipated shortcomings of earned to target values. Assists in developing and executing PDC’s annual budget for labor and support. Monitors and adjusts team’s expenses to optimize operations and provide product and services and ensures financial fund sources are appropriate, appropriate internal controls are in effect and identifies developmental, professional, and training needs of employees through coordination with staff and community managers. Frequently represents PDC at meetings with the Chancellor, CFO and Academic Units where decisions reached are final and commit VU to an established course of action. Makes recommendations for changes in the organizational structure of the team. Utilizes the various electronic applications to develop improved data management and consequently a reduction in operating costs, adhering to VU instructions, Policies, and Business Processes. Ensures use of eBuilder and Oracle reports for workload management, project status updates, and management of project closeouts to ensure fiscal adherence to the Capital Plan.
Supervisory Relationships:
Education and Certifications:
Bachelor's degree from an accredited college or university in Engineering, Architecture, or Planning is required.
An advanced degree in Engineering or Architecture is highly preferred.
Registration as a professional engineer or architect is preferred.
Experience and Skills:
10 years of relevant project management experience as the owner’s representative, is highly preferred.
Proven background in leading large Capital Projects and/ or Programs (>$50M work in place value per year) is highly preferred.
Experience planning, programming and managing educational and laboratory facilities is highly preferred.
Demonstrated skills in quality management in construction related projects is required.
Strong organizational, interpersonal, communication (verbal and written) skills are required.
Ability to make effective oral and written presentations and briefings is required.
Experience in producing completed staff work and in conducting effective meeting is required.
Skilled negotiator capable of resolving project changes to minimize cost and schedule impacts required.
Ability to guide, motivate, and coordinate the work of professionals in an organization is required.
Skilled in utilizing effective, constructive, employee and team feedback to improve performance, and knowledge of group dynamics, project and program management tools.
Experience with the following Software: Microsoft Office Suite, eBuilder Project Management, AutoCAD 2018 and Adobe Acrobat Suite.
- Walking, standing, bending, stooping, climbing, working from heights, and crawling into tight spaces for long periods of time is required.
Company
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
