Facilities Manager bei City of Sioux Falls, SD

About the Department

Oversee the management, operation, maintenance, and long-term planning for the City’s comprehensive centralized facilities program. Effectively manage the City’s building assets by identifying and prioritizing current and future facility needs, coordinating an efficient asset management system, and establishing and leading the facilities trades and care teams.

Position Duties

1. Lead the City’s efforts in planning, designing, and funding facility improvement and expansion projects. Work with City departments to identify current and future building and campus needs and develop a comprehensive plan to meet those needs. Work with the Finance team in compiling the centralized facilities funding plan, ensuring projects are aligned with funding resources.
2. Ensure daily building operations are efficiently managed from day-to-day cleaning and building care to preventative maintenance programs for mechanical equipment. Maintain appropriate staffing and equipment levels to ensure the right balance is achieved in caring for daily facility needs while being able to meet the long-term space needs of the City.  

3. Ensure City facilities are safe, secure, properly inspected and properly maintained.

4. Supervise and mentor employees, assign work, and provide work direction; make recommendations relative to hiring, layoff or suspension, disciplinary actions, promotions, the adjustment of grievances, and employee performance appraisals.

5. Manage the City’s building repair and maintenance program, ensuring proper prioritization and balancing of routine building work orders and in-house completed building improvement projects. Request project management, engineering, and external resources as necessary to ensure projects are completed according to the planned use and specifications as well as being completed on time and within budget. 
6. Ensure the City’s work order and asset management systems are effective for work productivity, evaluation of building costs, prioritizing building improvements, and establishing a long-term building and facility plan of action.  

7. Oversee the procurement of centralized facility services and contracts, including architectural and engineering services, professional building trades including carpentry, HVAC, plumbing and electrical, custodial and snow removal contracts, security and fire suppression systems, and other contracts and agreements necessary to maintain City facilities and properties. 

8. Manage internal and external relationships, establishing trust and rapport, providing excellent customer service.

9. Ensure parts and inventory procurement processes are efficient and well-utilized by the Facilities teams. 

10. Oversee building utilization and space planning to identify opportunities to optimize space usage and operational efficiency. Work closely with the various departments to ensure a collaborative approach to co-locating and sharing space within buildings and on City campuses.

11. Work closely with the Public Works, Fleet Division to ensure the Facilities team has the equipment needed to effectively perform their work. Evaluate new and innovative approaches towards equipment management including utilization and appropriate parts stocking in trades vehicles to operate efficiently.  

12. Collaborate and coordinate with City Departments including Parks and Recreation and Public Works to ensure the Facilities team stays focused on core competencies of buildings/facilities, core trades work, and building care.   
13. Perform other such duties and functions as are necessary or incidental to the proper performance of this position.

Minimum Qualifications

Graduation from an accredited college, university or vocational/technical school with a degree in construction, building trades, business, engineering, or related field and a minimum of four (4) years’ relevant experience in management, construction or related fields; or any such combination of education, experience, and training as may be acceptable to the hiring authority. 

Must possess or be able to obtain prior to hire a valid driver’s license.

Other Qualifications

Ability to establish working relationships, building trust and credibility with both internal and external stakeholders including City employees, community leaders, elected officials and constituents of varied backgrounds.

Ability to exercise judgment skills and professional managerial knowledge in planning and coordinating building and facility management and maintenance activities and effectively resolve operational challenges in a timely manner. 

Ability to communicate effectively both orally and in writing to a variety of audiences.

Ability to plan, assign, and oversee the work performed by the City’s trades team, contractors, engineers, architects and other professionals related to building and facility projects. 

Demonstrated experience managing multiple complex projects in a fast-paced and ambiguous setting with the ability to plan, organize, schedule and delegate work activities. 

Considerable knowledge of building construction, operation, costs, and building and facility support systems. 

General mechanical ability and knowledge of the tools and methods used in cleaning, making minor carpentry, plumbing, electrical, painting, and equipment repairs.

Knowledge of and ability to use computer and business software applications.

Ability to resolve conflicts utilizing strong interpersonal and communication skills.

Ability to maintain the confidentiality and integrity of the Facilities team.