Homeoffice Payroll and HR Coordinator bei Arcadia

The Arcadia Family of Companies is a local non-profit organization committed to providing senior living excellence in a gracious, compassionate, and dynamic environment which meets the spiritual, physical, and social needs of every resident, client, and member we serve.  

Why Join Us

Employees are the heart of all we do. We foster an environment built on kindness, compassion, and respect. Our culture emphasizes collaboration and teamwork in a supportive environment that puts our residents, clients and members first. Each day we enjoy making a positive difference in their lives. Come join us to be part of our remarkable team where every member is valued! 

Enjoy the Benefits 

• Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
• Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
• Free Employee Meals: More time to relax and let our chefs take care of your meals.
• Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!
• Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
• Professional Development:
  • Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs)
  • Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!

What You’ll Do

The Payroll and HR Coordinator provides essential support across payroll, benefits, HR systems, employee credentialing, and general HR functions, ensuring smooth and efficient daily operations.

Work Schedule

• Full-Time (40 hours per week) Monday - Friday

Compensation

• Annual Salary Range: $49,380 - $70,543

Responsibilities

1. Payroll, Benefits & Timekeeping Duties

   • Accurately process all payroll-related entries on a timely basis, including but not limit to new hires, terminations, status change, pay rate changes, timecard adjustments, vacation payouts, payroll calculation, and paycheck distribution 

   • Perform regular audits of payroll, enhanced time, and benefits entries to ensure proper payroll, pay rule, accrual rule, benefits coding in compliance with internal polices and applicable labor laws. 

   • Provide employee support with ADP Workforce Now and timekeeping systems, including login issues and navigation. 

   • Compile, generate, distribute weekly and monthly reports related to timekeeping and Operations internally and externally. (Relias, NHSN, First Friday Reports, referral award) 

   • Maintain confidentiality of sensitive payroll and personnel information at all times. 

   • Process COBRA notices and documentation on a timely basis in compliance with federal regulations and internal procedures. 

   • Serve us the backup for Benefits orientation 

   • Perform payroll information related tasks including uploading Kam Time record, complete TDI Part B for processing, payroll data request for assistance, adjustments, historical edits, and research. 

   • Assists with payroll and benefits processing in a timely manner to ensure proper pay and deductions are processed appropriately for payroll runs.

   • Prepares and processes within the ADP platform change forms for all employment related changes including hires, transfers, promotions,  and separations.

   • Follow up and resolve all timekeeping discrepancies (missed punches, un-reviewed exceptions, unapproved time sheets, historical adjustments, etc.

   • Act as back up to run and process payroll for all employees.

2. HR Support

   • Interacts with internal and external customers in a professional and pleasant manner responding to and assisting with HR related questions within all HR functions including but not limited to HRIS, payroll, benefits, compensation, and Company policies and procedures.

   • Maintain and update employee records, HR databases, and HRIS systems.

   • Perform data collection and analysis for HR reports and other management reports as needed, and present in report ready format in Excel, Powerpoint, and/or Word.

   • Prepare reports, dashboards, and analytics.

   • Run reports and track HR metrics such as Turnover/Retention rates,  Employee Engagement, TB and other medical clearances, etc. 

   • Maintains the integrity of HR data by conducting HR and Payroll audits including but not limited to OSHA codes, EEO, Pay Grades, and other employment profile information.

   • Coordinate nurse license renewals and C.N.A Recertification in conjunction with HR management. 

   • Track and process annual driver abstract renewals.

   • Support the annual state survey process by preparing and organizing required documents in coordination with relevant departments. 

   • Perform HR administrative duties including but not limited to New Hires Orientation communication to benefits vendors, monitor and manage the HR email in-box, prepare and distribute birthday gift cards and communication,  supports payment processing of HR invoices. 

   • Maintains working knowledge of all federal, state, and local employment laws.
   • Performs all duties and maintains all standards in accordance with Company policies and procedures.

This job will be performed consistent with ADA, FMLA, and other federal and state laws regulating employment and the rights of individuals with disabilities.