Accounts Payable Coordinator bei None

Purpose/Function:

The Accounts Payable Coordinator is responsible for providing financial and administrative in order to ensure effective, efficient and accurate financial and administrative operations. 

This role is a office based role in Shreveport, Louisiana

Essential Functions:

• Send and receive ACH forms to Clients/Carriers 
• Set up penny tests for all ACH forms collected and set up permanent ACH 
• Contact clients/carriers for proper information for set up 
• Do Daily ACH batch payments to all carriers on bank account’s website 
• Select daily payments for carriers in Accuterm to match up with payments made 
• Make sure all five days balance and run payments for the day 
• If something does not balance, go through carrier payments to find out why 
• Download ACH’s to bank website 
• Enter all bills into Accuterm 
• Open all payable bills from mail 
• Make copies of any bills with no sales tax for quarterly sales tax records 
• Make a payment register for payables, give to Controller to make sure all payable bills are allocated correctly 
• When bills are returned, make any corrections needed 
• Print all payable checks, give to CFO to approve for payment, and acquire proper approval for any double signature checks 
• When checks come back, mail out and put all attachments with bill copies and file 
• Receive all expense reports 
• Go through all expense reports to verify receipts are attached 
• Print receipts for expense reports and send to Account Executives 
• Send out all ACH remittances that may not have been delivered 
• Verify all Truckload bills (correct carrier/address) 
• Select all bills to be paid for Truckload/International 
• Verify all bills are the correct amount/invoice number, if so print checks 
• Make copies of all Truckload checks, and give to CFO for Signature, then mail out 
• Find all bills and attach to the Truckload check copies and file 
• Balance Truckload and International each week 
• Enter all Post, Pre’s, and Commissions into ProComm, Excel and spreadsheet, print checks on last day
   of the month 
• Keep track of all payable receipts and PO’s to go with bills that are received for anything ordered 
• Keep track of all manual checks done in Carrier Refunds, Cargo Claims, Freight Payment in spreadsheet 
• Balance Freight Payment daily on Excel Spreadsheet 
• Yearly 1099’s for Freight Payment and Operating and send out 
• Quarterly bills/payment for LA Sales Tax, File Sales Tax Return 
• Select and pay any Canadian bills, make copies of all Canadian Checks 
• Keep track of and order all checks needed for AFS, AFS Advantage, Canada & Operating 
• Enter new operating vendors into the system 
• Track FedEx discrepancies 
• Ensure proper approval on all operating invoices before payment  

Qualification/Requirements:

• Knowledge of office administration and bookkeeping procedures 
• Knowledge of accounts receivable and maintaining general ledgers 
• Ability to maintain a high level of accuracy in preparing and entering financial information 
• Bookkeeping skills 
• Analytical and problem solving skills 
• Decision making skills 
• Very effective organizational skills 
• Computer skills including the ability to operate computerized accounting, spreadsheet and word processing programs, and email at a highly proficient level 
• Ability to sort, check, count, and verify numbers 
• Ability to multi-task, prioritize and work efficiently 
• Good mathematical background 
• Ability to sort, check, count, and verify numbers 
• Ability to multi-task, prioritize and work efficiently 
• Ability to listen, communicate (written and verbal), excellent grammar, and spelling and proof reading skills  
• 
  

Education/Experience:

• High School Diploma or GED required 
• Associate’s degree preferred; two or more years of related experience and/or training