Education Products and Quotes Specialist bei AquaPhoenix Scientific

Quoting Specialist - Education

AquaPhoenix Scientific, located in Hanover, PA is seeking an experienced Quote Specialist – STEM Education Kitting to generate and prepare accurate, competitive, and timely quotes for STEM education kits/products, services, and curriculum packages. This role bridges the gap between sales, customer service, and operations ensuring customers and business partners receive detailed, timely, and customized pricing solutions.   

This is an excellent opportunity for an individual looking to have a career with an established, fast-growing company.   The Quoting Specialist role is a full-time, exempt position with full benefits and requires an in-office presence in our Hanover, PA headquarters.

In this customer-facing role you would ensure accurate and timely assistance is provided to customers seeking quotes while working in collaboration with procurement and production operation teams. Must be willing to maintain a proactive “hands-on” approach to ensure project responsibilities are successfully completed accurately and on-time. 

Although not all inclusive, the ideal candidate in this role will have experience in the following area of responsibilities and standards:

• Prepare detailed price quotes, proposals, and bid responses for STEM curriculum, technology kits, software, and teacher training services.
• Collaborate with account executives, educational consultants, and sales managers to develop customized quotes based on customer needs.
• Ensure quotes comply with pricing guidelines, promotional terms, and contract requirements.
• Maintain a working knowledge of all STEM product lines, instructional materials, and services offered.
• Track, update, and manage quote requests through CRM systems (e.g., HubSpot, Salesforce).
• Monitor quote expiration dates and follow up with clients and sales teams as needed.
• Assist in compiling documentation for RFPs, RFQs, and other formal bidding processes.
• Coordinate with procurement and finance teams to ensure accuracy and consistency in pricing and terms.
• Identify process improvements to streamline the quoting workflow and improve turnaround time.
• Stay current on trends in K–12 STEM education, funding opportunities, and competitor offerings.
• Strong attention to detail and excellent organizational skills.
• Maintain strong, ethical vendor/supplier relations.
• Inspect and evaluate the quality of purchased items/ ensure quality, quantity, and delivery meet expectations. 
• Proactively act upon customer/vendor inquiries; communicate and express a high level of urgency and understanding with an ability to provide excellent service to exceed customer expectations. 

AquaPhoenix Scientific considers applicants with diverse backgrounds, education, and work experience; however, applicants for the Quote Specialist – STEM Education Kitting position will frequently have a combined education and/or work experience that is a minimum of a high school diploma and an Associate’s or Bachelor’s degree in education, psychology, business, education, or related field.  An advanced degree is preferred but not required.  

Other qualifications and attributes include:

• 2+ years of experience in quoting, sales support, or pricing—experience in education or EdTech.
• Proficient in Microsoft Excel, CRM platforms (HubSpot preferred), and quoting tools.
• Ability to work collaboratively across departments and manage multiple priorities in a fast-paced environment.
• Strong communication skills—both written and verbal.
• Creative thinking to consider Maintaining an in-depth knowledge of the product/services and how they can be tailored to the customer to meet their business needs.   
• Effectively communicate with customers to ascertain product requirements, delivery schedules and account habits. Attention to detail is a Must.
• Demonstrate sound competent product knowledge and excellent customer service. 
• Establish the accurate and timely sourcing of supply-chain materials in accordance with price, lead-time, quantity, and quality standards to support production efficiency. 
• Maintain strong, ethical vendor/supplier relations.
• Inspect and evaluate the quality of purchased items/ ensure quality, quantity, and delivery meet expectations. 

About Us: 

AquaPhoenix is driven by a company culture that inspires a flexible, fun, ‘can-do’ approach to business.  We are an industry leader in manufacturing and distributing hands-on education kits and components along with test kits, reagents, and lab supplies for a multitude of industries including industrial water treatment, cleaning & sanitation, oil & gas, environmental and water conditioning.

If you are looking for a great work environment, competitive pay, bonus opportunities, career growth, and exceptional benefits that includes health, dental, vision, 401(k), STD/LTD, and generous paid time off consider a career with AquaPhoenix Scientific.  We are an Equal Opportunity Employer that embraces diverse skills, perspectives and ideas that help our business grow. Minorities, females, protected veterans, and individuals with disabilities are urged to apply.  For more information or to apply, please visit www.aquaphoenixsci.com.