Front Office Coordinator (Part-Time) bei Mikron

Description

Job Title: Front Office Coordinator - Part-Time

Department: Front Office Admin – HR Department

Reports to: HR Director

Salary Range: $20-$23/hr, 24-29 hours per week

Job Summary

Essential Functions

• Full support of Mikron Denver, Colorado office including but not limited to mail, shipping items, management of inventory and items stored on premises, management of text-em-all system, key cards and name tags, office supplies, vendor deliveries, vendor negotiation and front desk phone calls and voicemail
• Assist with event planning for All Hands Employee meetings, off-site events, team building activities, etc.
• Handle birthday, anniversary cards and company store orders, swag orders
• Manage a high volume of scheduling transactions including, catered events, customer and team lunches, employee travel, auto rental, long stay housing, managing multiple schedules without losing track or accuracy/effectiveness of communications
• Ability to learn and work effectively within various business systems (Concur, Envoy, Paylocity, Microsoft Office Suite, etc.)
• Partner with Finance, Human Resources, IT and related teams on new hire onboarding, reporting and reconciling event planning and company related purchases and costs as needed
• HR administrative items as needed
• Ability to set agendas, take meeting minutes, and manage action items as requested
• Coordination of International and Domestic travel arrangements, as well as company on site vehicle for incoming visitors.
• Apply judgment with full understanding of urgency and priorities of the business, routinely need to multi-task with sometimes little direction
• Full comfort and inclination to ask for help when needed
• High level of customer service with a strong ability to work in a positive manner with a multitude of personalities and varying expectations.
• Self-Motivated, self-managed, with the ability to self-organize and determine and coordinate assistance based on level of urgency and need
• Maintain an advanced degree of confidentiality along with excellent judgment and discretion
• Eagerness to help with other tasks as needed

COMPANY RESPONSIBILITIES:

• Keeps a customer focus when performing work and communicating both with internal and external customers
• Is always striving to better themselves by taking personal responsibility to learn and grow while helping the department adapt and grow while maintaining a positive and professional attitude.
• Maintains Customer Confidentiality
• Values Teamwork and Collaboration 
• Strong attention to detail
• Flexible with the ability to remain highly organized while addressing diverse responsibilities and maintaining workload

Leadership

• Accountability
• Goal setting/direction
• Ethics –Integrity and trust, Fair and consistent
• Ability to motivate/provide inspiration 
• Build strong interpersonal bonds and relationships

Education and Experience Requirements

• 3 years previous office support experience and/or Administrative Assistant experience
• Excellent written and verbal communication skills; ability to understand and judge the right communication style for the audience
• Highly refined organizational skills, specifically related to time management and scheduling
• Demonstrated ability to be proactive, take initiative, exercise good judgment, maintain discretion and confidentiality in all tasks; resourcefulness is key
• Ability to understand and meet deadlines and time sensitive issues in a fast-paced environment
• Incredible attention to detail and accuracy
• Ability to create and/or modify processes and scale best practices around scheduling and other tasks associated with this role

Other Requirements

• Must be eligible to work in the United States
• Must have a valid state driver license 
• Must be able to work a flexible schedule, including after hours
• Follow all safety policies, precautions, and procedures
• Follow department working instructions from manager
• Follow daily work activities defined by manager 
• Perform critical tasks of the role satisfactorily within 3 months of hire date with little or no supervision.
• Ability to Multi-task. Be able to handle multiple projects at the same time, and be able to self-manage time constraints