Office Coordinator bei Dedicated IT

Dedicated IT

At Dedicated IT, we’re more than a Managed Service Provider—we’re healthcare’s trusted IT partner. Proudly ranked #33 on CRN’s 2022 Fast Growth 150 List, we’ve established ourselves as a household name in Healthcare IT. With our people-centric culture, competitive benefits, and consistent year-over-year growth, we’re known as an employer of choice in the Managed Services world.

We believe in investing in our team. That means prioritizing your professional AND personal success through career development, advancement opportunities, certification support, and work-life balance. Here, you’ll find a supportive environment that celebrates growth and innovation.

As we continue to rise as one of the top 5 privately-owned MSPs in the U.S., we’re looking for an Office Coordinator to represent and help manage our Headquarters. In this role, you’ll have a direct impact on our mission and help shape the future of healthcare technology.

Ready to advance your career with a leader in Healthcare IT? Apply today and let’s build the future of healthcare, together!

If you would like to know more about Dedicated IT, click the links below: 

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Position Summary
Location: Palm Beach Gardens
Schedule: Full-time onsite at DIT HQ - 8AM-5PM Monday through Friday
Salary: Up To $26/hr

Office Coordinator

At Dedicated IT, our people are the heart of our business—and we’re looking for an Office Coordinator who can help make our environment run smoothly and feel great to work in every day. If you're a proactive multitasker who thrives in a fast-paced setting and loves keeping things organized, welcoming, and efficient, we’d love to meet you.

What You’ll Do:

As the Office Coordinator, you’ll be the go-to person for all things office-related—ensuring our space stays clean, stocked, and running smoothly. You’ll support day-to-day operations, help with internal events, assist in employee onboarding, and provide light admin support to various teams. You’ll be the friendly face that greets guests, supports our team behind the scenes, and helps our culture thrive.

We Are Looking for Candidates That Embody Our Core Values:
• Collaborate: Leave your ego at the door. None of us is as smart as all of us. Collaboration propels us toward our common goals in a way that benefits the company, its people, and its clients.
• Own: Take extreme ownership of your role and establish yourself as the go-to person in your position. Go above and beyond to deliver the right results: when you think sending an email is enough, pick up the phone and CALL.
• Dedicate: Model dedication, reliability, and responsibility. Rise to challenges, follow through, improve interpersonal experiences with clients, partners, and colleagues. Position yourself to be the most dedicated on your team every day.
• Empathize: See things from different angles and place yourself in others' shoes. Display genuine interest in, care and concern for our clients, partners, and colleagues in every interaction. Observe with the intent to learn and actively listen with the intent to truly hear.

Key Responsibilities:

Admin & Office Support:

• Greet visitors and manage shared space scheduling

• Coordinate travel logistics and maintain internal travel planner

• Track receipts, reconcile expenses, and support internal communications

• Celebrate team milestones like birthdays and seasonal events

• Keep office supplies stocked and common areas tidy

Operations & Logistics:

• Liaise with vendors and manage routine office maintenance

• Support new hire setup (desks, badges, welcome kits, etc.)

• Handle shipping/receiving and building access

• Monitor basic office equipment and coordinate service requests

• Run local errands as needed

Event Support:

• Help plan and execute internal events and celebrations

• Order and set up supplies, food, and décor for in-office gatherings

Position Requirements:

• High school diploma required; some college a plus

• Experience in office, hospitality, or event coordination

• Friendly, professional, and service-oriented

• Excellent organization, communication, and multitasking skills

• Able to lift up to 30 lbs and run occasional errands (must have reliable transportation and valid driver’s license)

• Experience using Microsoft 365 Suite (Outlook, Word, Excel, Teams, SharePoint, etc.)

• Bonus points if you have travel planning or Canva/design experience

Perks & Benefits

• Comprehensive Health Benefits: Including medical, dental, and vision coverage to keep you and your family well.
• 401K with Company Match: Start planning for your future with our competitive retirement savings plan.
• Generous Time Off: Enjoy 9 paid company holidays, 3 weeks of paid time off, plus an additional week of sick leave.
• Professional Growth: Take advantage of ongoing learning and development opportunities to advance your career.
• People-Focused Culture: Join a team that values work-life balance and a supportive, collaborative environment.

Thanks for your interest in Dedicated IT!

Equal Employment Opportunity: Dedicated IT is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, veteran’s status, disability, sexual orientation, or any other characteristic protected by law.