Hybrid CALENDAR COORDINATOR bei County of Thurston

The salary for this position is: $5,147 - $6,847 monthly.

Thurston County District Court is seeking a highly motivated, community and customer service oriented, positive individual for the position of Calendar Coordinator. The Calendar Coordinator is responsible for the overall coordination and maintenance of the District Court docket calendaring and scheduling of civil and criminal cases including jury trial coordination. This position has regular interactions with justice partners through the receipt and distribution of orders and notices and will be responsible for responding to inquiries and requests from justice partners and community members seeking services of the District Court. 

Essential functions may include, but are not limited to, the following:

• Prepares and maintains District Court calendars; assigns and sets hearing/trial dates for pending cases; coordinates schedules and locations with respective judges, prosecuting and defense attorneys, law enforcement agencies, witnesses and defendants; generates written confirmation to all parties involved.
• Monitors case status for timeliness and compliance to court orders.
• Records incoming correspondence, notices, and motions related to criminal and civil cases; processes hearing/trial mail returns.
• Verifies, records and routes subpoenas issued by the Prosecutor's Office; issues and records approved subpoenas requested by defendants.
• Provides information by phone or in person regarding cases that are to be set or have been set on the court calendar.
• Receives and routes incoming telephone calls, screening and referring calls to appropriate persons.
• Arranges for interpreter services at hearings/trials on specific cases.
• May schedule judges pro tempore, court commissioners or visiting judges.
• Acts as backup to other clerical positions; performs their court-related duties as needed.

To view the full job classification, click here: Class Specifications | Calendar Coordinator | Class Spec Details

WORKING CONDITIONS:

• Work Environment – Work is performed primarily in an office environment, serving judicial officers, team members, and the public. Position may experience extended periods of sitting and/or standing. This is a team-centered environment.
• Schedule - Monday – Friday, 8:00 a.m. – 5:00 p.m. Workload demands may occasionally require work outside the assigned work hours.
• Travel Requirements - Occasional travel may be required to attend meetings or trainings.
• Customer Interactions - Daily interactions via phone, in-person, and video with members of the public, justice partners, and team members.

WHO WE ARE:

District Court serves the community of Thurston County as a court of limited jurisdiction. This court hears misdemeanors, infractions, civil and small claims, protection orders, and name changes. Thurston County District Court provides recognized support through our court and community support services, Mental Health and Veterans Court, as well as Probation services. The vision of District Court is Serving Justice Through Serving People.

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized, appreciated, and responded to in ways that fully develop and utilize each person’s talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures, lifestyles, backgrounds, and perspectives who are committed to our vision and core values. Thurston County Racial Equity and Inclusion Webpage

WHAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Plan For Your Future: As a member of our team, you will enjoy great employee benefits, including a retirement plan, pre-tax savings accounts, as well as comprehensive health care and dental/vision care for you and your family. Please visit Thurston County Employee Benefit Plans for more information.
• Paid Leave: Full-time regular employees earn paid vacation in addition to paid holidays.
• Robust Training Program: Employees are encouraged to attend County paid training to help them further their career, learn new skill sets, and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Deferred Compensation: The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA): Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness: This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans, to get their student loans repaid. Public Service Loan Forgiveness Program

Why you’ll love it here: Thurston County is located between Seattle and Portland in Western Washington’s South Puget Sound Region. Perched in between the mountains and the ocean, the area boasts the perfect blend of year-round outdoor activities including boating, hiking, skiing, and more. The region is also home to the state capitol city of Olympia, known for its many restaurants, microbreweries, coffee shops, farmer’s markets, kids’ activities, history, and art events. Discover more about life in Thurston County at Experienceolympia.com.

Message to potential applicants: We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job, and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position, and meet the minimum qualifications, we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold. 

QUALIFICATIONS: 

• High School Diploma or GED.
• Three years of progressively responsible experience in a court setting.
• Ability to type 55 wpm required.
• Knowledge of computer equipment and related software programs.

DESIRED SKILLS: 

• Thorough knowledge of judicial procedures, case processing, work related laws and codes, and legal terminology.
• Knowledge of office practices and ability to operate equipment used in the department.
• Ability to communicate effectively both orally and in writing with staff members, other agencies, and the general public.
• Ability to work independently and make responsible decisions in accordance with laws and judicial procedures.
• Ability to assist co-workers with specific case processing procedures and policies.
• Knowledge of general office methods and procedures.

OTHER RELATED RECRUITMENT INFORMATION:

Questions about this recruitment? Please contact: Heather Villalobos, Email:  [email protected]; Phone: 360-786-5142

This position is:

• Represented by a union
• Eligible for benefits
• Eligible for overtime under the Fair Labor Standards Act (FLSA)

Items requested for consideration:

• Application
• Resume
• Letter of Interest

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment, services and activities, which is free from restriction based on race, sex, marital status, color, creed or religion, national origin, age, sexual orientation, including gender expression or identity, pregnancy, status as an honorably discharged veteran or military status, genetic information, or the presence of any sensory, mental or physical disability, unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston County’s Human Resources, at (360) 786-5498.  Those who are deaf, deaf-blind, hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-800-833-6388) to connect with Washington Relay.