Hybrid Academic Services Admin bei The University of South Florida Board of Trustees
The University of South Florida Board of Trustees · Tampa, Vereinigte Staaten Von Amerika · Hybrid
- Professional
- Optionales Büro in Tampa
The Department of Surgery at USF Health is seeking an experienced and highly organized Academic Services Administrator to support both Graduate Medical Education (GME) and Undergraduate Medical Education (UME) program operations. This position plays a key role in ensuring the smooth administration, compliance, and coordination of educational programs, working directly with program leadership, faculty, and trainees. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic academic environment.
Responsibilities
Key Responsibilities
Graduate Medical Education (GME) Support
- Provide administrative coordination for ACGME-accredited residency and fellowship programs within the Department of Surgery.
- Assist with accreditation compliance, site visit preparation, and reporting requirements.
- Coordinate onboarding, offboarding, and rotation schedules for residents and fellows.
- Support program evaluation processes, including tracking milestones, duty hours, and program-specific metrics.
- Organize recruitment activities including interview days, applicant communications, and data tracking.
Undergraduate Medical Education (UME) Support
- Support coordination of third-year clerkship and fourth-year sub-internship rotations for medical students.
- Manage student schedules, evaluations, and educational materials in collaboration with faculty, course directors, and clerkship administrators.
- Serve as liaison as needed between the Department of Surgery and the Office of Medical Education for all student-related matters.
- Support faculty teaching assignments and feedback collection.
General Responsibilities
- Maintain up-to-date records in New Innovations and other institutional platforms.
- Provide calendar and meeting coordination support to the Vice Chair of Education
- Draft and distribute communications, reports, and announcements related to educational programs.
- ,Support the planning and execution of education-related events
Qualifications
Minimum Qualifications
- Bachelor’s degree in education, healthcare administration, or a related field.
- 2+ years of experience in academic program administration, preferably in a medical or higher education setting.
- Familiarity with ACGME guidelines and UME curriculum requirements.
- Strong proficiency with Microsoft Office and learning management platforms.
- Excellent interpersonal, organizational, and problem-solving skills.
Preferred Qualifications
- Experience with GME/UME platforms
- Understanding of LCME and ACGME accreditation standards.
- Prior experience supporting academic programs within a department of surgery or similar clinical environment.
Company
Working at USF
With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
About USF
The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF’s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.
Compliance and Federal Notices
This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants have rights under Federal Employment Laws:
Family and Medical Leave Act (FMLA)
Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
