Hybrid Special Events Coordinator bei City of Wylie, TX

About the Department

Why work for the City of Wylie? 
The reason we exist is to serve our residents and guests.  By combining our unique talents to ensure the preservation of the small town feel of our area, we are committed to building and sustaining a safe community where economic development and neighborhood enrichment can flourish while creating an unparalleled experience for all.

How we accomplish our mission:
Leveraging the diversity of our workforce to continually think and do things differently, the City of Wylie invests in the development of our employees by providing them with a working environment that serves to enhance their personal happiness and elevate their professional goals. 

Do you like coordinating events?  Do you like working collaboratively with other entities? If so, this maybe the position for you!  The City of Wylie has a brand new position of Special Events Coordinator now available and is seeking a dedicated and energetic person to fill this new role! Coordinates large and small community event and engagement programs that entertain, build awareness, and create unique experiences for the community.   Assists in creating event promotional content.  

SUPERVISION

Supervision is provided by the Marketing and Communications Director.

Salary requirement must be within posted range.  Final salary offer will be determined by amount of experience.  

Position Duties

• Plans, creates, coordinates, and implements activities and events for the City.
• Schedules, trains, and directs event staff and volunteers assigned to events.
• Develops and monitors project management timelines for pre-event and post-event planning.
• Purchases event supplies, equipment, and promotional items and ensures proper storage, use, and care of inventory.
• Collaborates with marketing team to identify and develop event marketing plans and strategies.
• Basic ability to create/design meaningful content on social media or other platforms, including writing and editing, and promoting City events.
• Creates and maintains registration forms, event manuals, calendars, and other administrative documents.
• Create digital images, such as digital photography and video, live stream and infographics of City events for publication and other marketing purposes.
• Adheres to procurement and risk management policies by seeking quotes from vendors, collecting and verifying required insurance certificates, obtaining proper permits and inspections, and ensuring timely payments.
• Researches and evaluates trends and changes in the community to develop new events or modify existing programming based on department and division goals and community needs.
• Collaborates with other departments to establish effective safety and security measures.
• Establishes and maintains effective working relationships with those contacted in the course of work including business prospects, local businesses, City and other government officials, community groups, and the general public.
• Prepares and monitors event budgets.
• Prepares, implements, and develops detailed cost analysis for each event.
• Operates a motor vehicle in carrying out the business of the department and the City.
• Performs as a responsible steward of the public trust and strives for excellence in public service, enhancing the quality of life for all.
• Acts in a civil, respectful manner at all times to management, co-workers and others.
• Understands the needs of and works with internal and external stakeholders.
• Performs other duties as may be assigned. 

Minimum Qualifications

Bachelor’s Degree and two or more years of related professional experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Valid Driver's License, with a driving record that meets City guidelines. Must have Texas Driver's License within 60 days of hire.  Completion of National Incident Management System (NIMS) training courses as outlined by Emergency Management after hire.

Other Qualifications

PHYSICAL STRENGTH REQUIRED: 

Moderate: Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.  

PHYSICAL ACTIVITIES REQUIRED:

Bending                Carrying               Driving                                  Handling              

Hearing                Lifting                    Pushing/Pulling                 Reaching              

Sitting                   Standing              Twisting                               Vision

Walking 

PRIMARY WORK ENVIRONMENT: Indoors 

SHIFT WORK: No                                                            

CALL-OUT: No