Hybrid HR Administrative Assistant bei King County, WA

About the Department

This opportunity is open to current King County employees. We are not accepting external applications at this time.

If working as an administrative professional in a cohesive and collaborative Human Resources team fits in with your career plans, we have the perfect opportunity for you! The Human Resource Unit of the King County Solid Waste Division (SWD) is inviting applications for an HR Administrative Staff Assistant to join our team!  This person will be a key member of our busy HR team and will be responsible for providing administrative support to the team, including recruiting processes, employee onboarding, labor relations, payroll, leave management, and record-keeping. This is an exciting opportunity to make a large, direct impact within the Solid Waste Division as the HR team innovates and implements changes to support the growing and rapidly evolving division. This is also a great opportunity for individuals who would like to learn more and develop skills within the Human Resources field.

About this Role:

This role is an integral part of the HR Section, supporting all HR functions within the section, such as recruitment, onboarding and offboarding, labor relations, leave management, payroll, and general HR. In this role, you will help support hiring in a large and growing division full of diverse jobs and people, provide customer service to employees on all things HR, help manage HR communications activities, and handle a variety of HR projects. You will serve as the primary manager of the sections' Internal and external SharePoint sites and record keeping. The ASA role also assists with key projects, such as planning and hosting division-wide new employee orientations, managing meeting schedules, and supporting our presence at various career fairs.  

About the Team:

Come join a team that is like a family, collaborative, supportive, innovative, and open to ideas for constantly providing more value to the organization! The HR team is comprised of highly skilled contributors supporting a high-volume and fast-paced organization. The team focuses on efficiency and providing top-notch HR service for our division, but still recognizes and prioritizes a healthy work-life balance for the team. The HR team is highly valued and supported by leadership in the division and works together as partners, not clients or customers. 

Commitment to Equity, Racial and Social Justice: 

King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive.  We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. In this position, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.

Apply now for a rewarding career at the Solid Waste Division of the King County Department of Natural Resources & Parks. Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities.  Enjoy training, comprehensive benefits, and growth opportunities.

Position Duties

• Manage the HR section’s document filing and record retention and archiving requirements to include: recruitment documents, personnel records, and employee relations documents. Support the management of the electronic records management system.
• Provide administrative support for the drafting, reviewing, finalizing, and mailing of letters and correspondence, ensuring all correspondence is proofread, edited, and in alignment with the County’s standards.
• Manage administrative functions for the Human Resources work unit. Process purchases and invoices online, coordinating with Accounts Payable and vendors to resolve issues. Support program staff in the procurement of services including printing, transportation, consultant services, supply ordering, etc
• Assist in recruitment and onboarding/offboarding activities, including communicating with candidates, advertising, scheduling and preparing documentation for interviews, pre-employment processes, applicant tracking, preparing correspondence, updating forms, placing online job announcements, and maintaining new employee paperwork and materials.
• Enter, maintain, retrieve, and prepare data for analysis using internal and county-wide databases using tools such as Microsoft Excel, Access, PeopleSoft and NEOGOV.
• Manage meeting logistics for staff members, including notices, room reservations and setup. Participate in the coordination of events and activities, including internal meetings, outreach events, careers fairs, and staff team building events and retreats

• Maintain the section’s SharePoint site with up-to-date information.

Minimum Qualifications

Qualifications you bring:

• Administrative Experience: Experience providing administrative support in professional settings such as office coordination, project support, HR, payroll, customer service, or operations.
• Technical Proficiency: Highly proficient in the use of various computer software, such as but not limited to: Excel, Word, Outlook, and Teams.
• Records & Information Management: Experience organizing and maintaining confidential digital and physical records, ensuring proper handling, secure storage, and compliance.
• Project & Event Coordination: Experience supporting logistics for meetings, trainings, orientations, or public-facing events, including scheduling, setup, and materials preparation.
• Data Entry & Reporting: Experience entering and managing data in spreadsheets or databases, with attention to accuracy and confidentiality.
• Time Management & Adaptability: Proven ability to manage multiple tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.
• Interpersonal & Customer Service Skills: Effective communicator with a strong customer service orientation; experienced in engaging respectfully with individuals from diverse backgrounds, demonstrating empathy, professionalism, and cultural awareness.

Competencies You Bring:      

• Values Differences - Recognizing the value that different perspectives and cultures bring to an organization.
• Action Oriented – Takes on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm
• Effective Communication – Able to adapt approach and demeanor in real time to match the shifting demands of different situations 
• Collaborates – Skilled in building partnerships and working collaboratively with others to meet shared objectives. 
• Customer Focus – Skilled in building strong customer relationships and delivering customer-centric solutions. 
• Optimizes Work Process - Knowing the most effective and efficient processes to get things done, with a focus on continuous. 

It Would be Great if You Also Bring:

• Experience using HR systems such as PeopleSoft, NEOGOV, or similar platforms
• Experience using an electronic records management system.
• Working knowledge of SharePoint for updating content, managing permissions, and organizing documents.
• Background in supporting recruitment processes, including candidate communication and scheduling
• Experience contributing content to LinkedIn

Other Qualifications

Working Conditions:

• Remote and Onsite Work Details: Employees in this role work remotely from a home location, with onsite reporting requirements typically up to 1-2 days a week. The frequency of onsite work is determined by business needs and may be adjusted accordingly. On-site reporting locations may be at various King County worksites, including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104). This work arrangement promotes work-life balance and reduces carbon footprint under the department’s vision.
• Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance of King County worksites to meet onsite reporting requirements.  
• Work Schedule: This full-time position works a 40-hour work week. This position follows the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible.
• Union Representation: This position is non-represented.

Application and Selection Process: We welcome applications from all qualified applicants. We value diversity, diverse perspectives, and life experience, and encourage people of all backgrounds to apply. 

Application materials will be screened for clarity, completeness, and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.    

A complete application is required. To apply, submit a Complete Application and resume.  Additional documents, including a cover letter, won't be considered during minimum qualification screening.
For more information regarding this recruitment, please contact Prakash Meloottu at [email protected]

Discover More About the Solid Waste Division: Visit our website at Solid Waste Division and check us out at Facebook | Twitter | Instagram | YouTube

Discover More About DNRP: Visit our website, explore an interactive map of our recent accomplishments, and check us out at Facebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube, and Keeping King County Green News.

Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native Americans and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.

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