Hybrid Grants Accountant, Key West bei The College of the Florida Keys

About the Department

General Description: 

The Grants Accountant is responsible for advanced accounting tasks including journal entries, account reconciliations, and preparing reports. They are responsible for funds management of restricted, auxiliary, scholarship, and agency funds. This position works with grant administrators to coordinate budgets and interacts with federal, state, and private agencies relating to grant activity. They are also responsible for ensuring financial records are in compliance with policies and regulations of the college and grant awards. Work is performed under the general direction of the  Administrative Dean, Financial and IT Operations.

Position Duties

Essential Job Duties:

1. Responsible for the review and approval of all requisitions to ensure funds availability, accuracy and compliance for grants and student activities in restricted (2) funds, all auxiliary funds (3), all scholarship (5) funds, and federal loans, Florida Keys Educational Foundation (FKEF), and club activities in the agency (6) fund. All grants inclusive of federal, state, and private grants. 

2. Responsible for monthly and year-end general ledger closings and maintains all detailed assets and liabilities documentation related to funds managed. 

3. Prepares annual Schedule of Expenditures of Federal Awards (SEFA). 

4. Prepares monthly invoice and supporting documentation for FKEF. Responsible for ensuring collection of receivables. 

5. Responsible for monthly, quarterly, and annual reporting of grant and contract activity in accordance with requirements set forth in the agreements. 

6. Responsible for balancing of financial transactions to ensure accuracy and compliance with grant stipulations or other regulations. 

7. Monitors cash balances on federal, state, and private grants and requests drawdowns as needed. 

8. Monitors expenditures for compliance with accounting standard and College policies. 

9. Prepare monthly reconciliation of federal and state cash including, but not limited to; Pell, Stafford Loans, SEOG, FWSP, FWEP, FSAG, Bright Futures and CDDV. 

10. Reviews and approves travel reconciliations related to grant activities. 

11. Assists the  Administrative Dean, Financial and IT Operations with financial analysis and completion of various reporting requirements as needed. 

12. Works with various external auditors Prepares worksheets and responses as requested by auditors. 

13. Member of the QEP Advisory Committee and attend tri-annual Title II status meetings. 

14. Key member of monthly and annual accounting close process. Prepares monthly operational journal entries including indirect cost and revenue for grants, financial aid and FKEF. 

15. Assists in all College recruitment & retention efforts as appropriate. 

16. Required to attend Graduation/Commencement ceremonies. 

17. Additional duties as assigned. 

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.) 

Minimum Qualifications

Knowledge, Abilities, and Skills:

• Knowledge of government accounting, auditing, and expenditure control. 
• Knowledge of accounting systems and procedures. 
• Knowledge of applicable laws and procedures in the receipt, custody and expenditure of monies. 
• Ability to plan, organize and supervise the work of professional and paraprofessional accounting personnel. 
• Ability to prepare financial and statistical reports. 
• Ability to work independently with minimum supervision.
• Ability to establish and maintain effective working relationships with students, staff and the public. 
• Ability to communicate both verbally and in writing. 
• Skill with a PC computer and software, especially in Microsoft Office. 
• Ability to perform basic math calculations. 

• Graduation from an accredited two-year college or university with an Associate’s Degree in a related field, required. Bachelor’s degree preferred. 
• Three (3) years accounting experience or bookkeeping experience. 

• None

• Ability to sit at a desk and view a computer screen for extended periods of time. 

• Works inside an office environment.

Other Qualifications

Please submit all materials online.  Contact the Office of Talent Acquisition, Development, and Accountability at [email protected] or (305) 809-3118 if you need assistance.

Employment Consideration Requirement:   Completed CFK application, cover letter, resume, and post-secondary transcripts as applicable (unofficial and/or copies are acceptable, but must provide official transcripts within 30 days of employment).

Please Note:   Transcripts from non-U.S. colleges and universities will require a U.S. academic equivalency evaluation from a credential evaluation service recognized by the U.S. Department of Education. Please visit https://www.naces.org/ or https://aice-eval.org/ for more information.   

E-Verify Notice of Participation: This employer participates in E-Verify.  If you accept an offer of employment, this employer will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.  For more information, please visit E-Verify.

Notice of Non-Discrimination:   The College of the Florida Keys does not discriminate on the basis of race, color, national origin, ethnicity, age, sex (including sexual orientation and gender identity), marital status, military status, protected veteran status, genetic information, religion, pregnancy, or disability in its programs, activities, or employment practices. The following persons have been designated to handle inquiries and grievances regarding the non-discrimination policies:

• Civil
  Rights Compliance Officer: Promise Clark-Kimbio, Manager, Office of Talent Acquisition, Development and Accountability, (305) 809-3151 or [email protected]
• Title IX Coordinator:  Jessica Losardo, Director, Advancement, (305) 809-3198 or [email protected]
• Disability Services:  Nicole Gerrard, Executive
  Director, Student Success Services, (305) 809-3262 or [email protected]