Hybrid Secretary bei City of El Paso, TX
City of El Paso, TX · El Paso, Vereinigte Staaten Von Amerika · Hybrid
- Professional
- Optionales Büro in El Paso
About the Department
MOS Code: 001802 (Navy)
Education and Experience: High School Diploma, GED or higher and three (3) years of office support experience.
Licenses and Certificates: Some positions may require a valid Texas Class “C” Driver’s License or equivalent from another state by time of appointment.
Position Duties
Under general supervision, directly provide an assigned combination of common secretarial and general clerical services for one or more professional/managerial or general services organization unit or function heads.
Minimum Qualifications
Perform a variety of staff support duties to assist unit or function head with office administration details in accordance with clearly defined and established procedures. Involves: Schedule appointments, and prepare travel itineraries and reservations for department staff. Arrange time and place for meetings. Electronically record, transcribe and finalize dictation or meeting minutes. Prepare, post and distribute meeting related materials.
Prepare and edit documents and correspondence for review. Involves: Receive, review and sort mail, and ensure proper distribution of communications, flag urgent information, maintain confidentiality and communicate priorities to appropriate person. Use personal computer to prepare correspondence for unit or function head signature, memoranda, dispositions, City Council agenda items and other routine correspondence. Compose and mail responses to routine public inquiries and complaints. Maintain department filing system, logs and reports as prescribed, including employee time, attendance and payroll records by compiling and entering information.
Greet and assist customers, citizens and others in a professional manner. Involves: Accept payments, permits or applications. Answer telephone, take and relay messages or forward calls to appropriate individual. Follow up on inquiries and complaints in a timely manner. Provide human resource and accounting support services for department such as assisting in maintenance of employee reports and payroll documentation, distributing personnel action forms to staff, monitoring supplies budget and inventory, requisitioning supplies, and posting vouchers for payment, reviewing requisitions and invoices before forwarding to accounting section for payment.
May supervise assigned staff, usually consisting of one or two clerical employees. Involves: Schedule, assign, instruct, guide and check work. Appraise employee performance and review evaluations by subordinates. Provide for training and development; enforce personnel rules and regulations, and work behavior standards firmly and impartially. Counsel, motivate and maintain harmony. Interview applicants. Recommend hiring, termination, transfers, discipline, merit pay or other employee status changes.
Other Qualifications
Applicants are being tested on a conditional basis pending a review of minimum qualifications. Applications will be reviewed for applicants who pass the Supplemental Questions exam.
Per CSC Rules & Regulations, after review of the minimum qualifications for applicants that pass the Supplemental Questions exam, a passing score, combined with applicable seniority points and veteran points, will be used to create a list of candidates.
Note: Applicants with a foreign degree must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.
To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
