Hybrid Events, Faculty Planning Associate bei Ambition Institute
Ambition Institute · Manchester, Vereinigtes Königreich · Hybrid
- Junior
- Optionales Büro in Manchester
We're looking for a self-starter to join the team on a permanent basis as an Events Coordinator (internally known as Events, Faculty and Planning Associate).
You'll be responsible for supporting the Events, Planning and Faculty teams by scheduling and allocating facilitators to events. You'll also support with the planning and delivery of both face-to-face and online events which range from short training sessions of 15 people to large 5 day conferences for hundreds of delegates, sometimes including high profile external visitors.
This is an exciting opportunity if you'd like to kick-start a career in events or if you are already on a events career pathway.
Who are Ambition Institute?
You'll be responsible for supporting the Events, Planning and Faculty teams by scheduling and allocating facilitators to events. You'll also support with the planning and delivery of both face-to-face and online events which range from short training sessions of 15 people to large 5 day conferences for hundreds of delegates, sometimes including high profile external visitors.
This is an exciting opportunity if you'd like to kick-start a career in events or if you are already on a events career pathway.
Who are Ambition Institute?
A great teacher changes the future every day. Especially for children who have had a tough start in life, a teacher can be the critical factor in their success.
At Ambition Institute we help schools tackling educational disadvantage to keep getting better and help their teachers and school leaders to become more expert over time.
That’s how we’ll make sure every child gets a great education and the best possible start in life.
- We train teachers and leaders at all levels to get better at the things that make the biggest difference: what you teach, how you teach it, and how you create the conditions for schools to thrive.
- We share what works. Everyone can benefit from evidence of how great teaching and leadership can improve schools and change lives, so we connect people to the latest research and best practice.
- We champion every teacher and school leader’s potential to develop, as the driving force for sustainable school improvement.
We would like you to:
- Support the running of high-quality events, online or face-to-face, that create a consistently great experience for all involved and drive forward our mission.
- Plan and deliver smaller events independently to a brief, and work as a team to plan and deliver larger and more complex events.
- Support matching of facilitators and coaches to events/participants/candidates and support with reallocation where cancellations occur.
- Support the Events, Faculty Planning leadership team with meetings and other events as required.
- Handle event logistics such as: booking and arranging venues, catering, printing for face-to-face events, posting resources for events, logistical set up for online delivery, ensuring individual participant and facilitator requirements are met.
- Perform administrative tasks including management of shared inboxes, raising purchase orders and processing invoices.
- Collate and analyse event feedback data as required to ensure our events continually improve.
- Attend and lead events, online or face-to-face, deliver event support which would include use of technology where necessary and live troubleshooting.
- Track attendance and maintain up to date records of attendance on centralised systems.
- Work with Programmes Teams to ensure that participants receive clear, accurate and timely messaging about events.
Working in a hybrid way, you’ll be attached to either our Birmingham, London or Manchester office and will report to Events Senior Associate. In line with our current ways of working, you’ll be expected to be in the office at least 1 day a month, in addition to team days and this may be reviewed by Ambition.
Skills, Knowledge and Experience
Essential
- Ability to use your own initiative to respond positively to change and/ or to challenging situations with a desire to seek solutions and make improvements.
- A self-starter at events – using your initiative to spot things that need doing or changing and going and doing them – for the benefit of the event as a whole
- Excellent communication skills, able to share your findings to a range of internal and external stakeholders, tailoring and using different approaches relevant to different stakeholders.
- Ability to manage own workload, using project management experience where appropriate
- Ability to liaise successfully within and across departments, working in a ‘matrix’ style team
- Proven experience of working in a team and independently, seeking and offering peer support where appropriate.
Desirable
- Previous experience or qualifications in event planning and delivery, from small to large, multi-faceted events
- Experience in using a range of different software such as the Microsoft suite, Salesforce and Zoom.
What’s in it for you….?
- Competitive annual salary
- Professional development for all staff
- 25 days’ annual leave, plus bank holidays and 'winter shut down’ at the end of December/beginning of January
- Employer pension contribution of 11%
- Agile, hybrid working culture, so you can manage when and where you work
- Staff affinity networks that help keep equality, diversity and inclusion at the heart of our work
- Blind recruitment process to ensure equality and fairness in our hiring
- Enhanced maternity pay after a year’s service
- Shared parental leave package
- Access to free, confidential 24/7 wellbeing and support line
- Comfortable and collaborative workspaces in the city centres of Manchester, Birmingham and London
- Work-from-home technology package to support hybrid working
- Interest free season ticket / bike loans
We don’t expect the person we hire to have all of the following, but this should give you a sense of what would enable you to thrive in this role and in our organisation:
You should apply for this role if:
- You care deeply about educational disadvantage and being part of an organisation that challenges inequality
- You have a good work ethic and strive to make a difference in the job you do
- You always give maximum effort to understand and meet the needs of our partners and participants
- You always have a great attitude so we “can do” for all our colleagues, partners and participants
- You are open to feedback and learning because we want to keep getting better
- You work with your initiative to bring new ideas and a fresh perspective
- You are well organised and can prioritise work that will have the greatest impact
You'll love working at Ambition if…
- You want a career with a person-centred organisation with a cause at its heart.
- You have a collaborative work ethos, bring warmth and good humour to work and constructive outlook to every situation
- You enjoy working in a fast-moving workplace, with a great support structure around you
- You would like to grow with an ambitious organisation as it progresses over time
- Want flexibility in how you work – splitting your time between one of our offices and remote working and managing your own working patterns to get the job done.
How to apply…
Applications will be accepted for all office locations.
All applications must be received by the closing date 23:59 on 2 September 2025. Interviews are expected to take place w/c 15 September 2025.
All applications must be received by the closing date 23:59 on 2 September 2025. Interviews are expected to take place w/c 15 September 2025.
We recognise that AI function tools (i.e. ChatGPT or other generative AI tools) are here to stay and can be helpful for applications e.g. to assist in researching for application responses and to shorten your first draft. However, we are observing a growing trend in the use of AI, and we would caution applicants against relying too heavily on such tools when drafting responses.
The pitfall of such tools is that they produce generic responses that don’t showcase individuality, specific experiences or real-life examples. This usually results in applications being unsuccessful. We want to evaluate your response, and we will be looking for answers that use examples and experiences that are clearly specific to you. You are more likely to successfully demonstrate your soft skills like communication and teamwork when preparing answers to application questions yourself and this helps mitigate the unintended consequences of AI-generated responses.
If we suspect you have used AI inappropriately, the panel reviewing your application may adjust how your response is rated. For more details of what we consider to be acceptable use of AI function tools in our application process, please review our FAQs on our careers page.
We are committed to the safeguarding of children and the most vulnerable in our society and, as such, we are unable to employ individuals with relevant convictions, including the following: a conviction for an offence involving violence or dishonesty, of a sexual nature or against minors, or for any other offence that is relevant to the nature of the services provided by our organisation.
For any questions or queries please review our FAQs | Ambition Institute Careers (pinpointhq.com) in the first instance. If we've not addressed your question in this section, please email us at [email protected]
As an employer, we have a responsibility to prevent illegal working in the UK by ensuring that our employees have the right to work in the UK. Therefore, as part of the recruitment process to verify your eligibility you will be required to produce relevant documentation.
