
Hybrid Administrative Assistant (Part-Time) bei Holding Hands OpCo LLC
Holding Hands OpCo LLC · Burbank, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Burbank
Scheduling: Monday 10:00am-6:30pm availability and Saturday 10:00am-4:30pm are needed. Will include 1 additional day depending on availability. Essentially 15-20 hours per week
Key Responsibilities
- Open/Close the clinic.
- Answer and direct phone calls.
- Assist and support schedule change requests and scheduling needs as needed.
- Attend Operational meetings and take detailed notes.
- Write and distribute emails, correspondence memos, letters, faxes, and forms.
- Assist, when needed, in the preparation of regularly scheduled reports.
- Maintaining records and systems as needed.
- Adhering to office policies and procedures.
- Monitor and manage inventory of office supplies, cleaning supplies, and clinical supplies.
- Maintain professional relationships with stakeholders.
- Provide exceptional customer service to all stakeholders.
- Act as the liaison for all stakeholders.
- Maintain the integrity of the building. This may include assisting the cleaning crew when
necessary, maintaining a safe environment for clients and staff, and light building maintenance. - Monitoring and tracking clients and staff in the clinic, and consulting with staff to problem-solve unexpected situations.
- Assist Coordinators and Directors as needed.
- Assist with event planning as needed
Skills, Knowledge and Expertise
- Minimum of 1+ year of relevant work experience in an administrative role, receptionist, front office staff.
- Minimum of a High School degree, Administrative Certifications preferred.
- Excellent written and verbal skills in English and bilingual preferred
- Strong organizational skills with the ability to multi-task
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Word, MS Excel, and MS PowerPoint
- Excellent time management skills and the ability to prioritize work.
- Proactive and create a positive experience for others.
- Ability and desire to operate resourcefully, independently, and with urgency.
- Ability to articulate POV with clarity, humility, and a willingness to question one’s assumptions and desire to constantly improve.
- Integrity and trustworthiness
- A passion for the field of healthcare while leading with empathy.
- Experience and understanding of the ABA, Floortime/DIR, and mental healthcare industry a plus
Benefits
- 401(k) with a company match
- Sick/mental wellness time off & Paid Time Off
- Paid Trainings & continued education allowance
- Unlimited Referral Bonus
- Monthly Diversity, Equity, and Inclusion support meetings open to all staff
- Monthly Mental Wellness support meetings open to all staff
- Annual Performance Reviews with an opportunity for pay increases
- Flexible and supportive company culture
- Team-building social events throughout the year