Hybrid Account Specialist - Rochester Police bei City of Rochester, MN

About the Department

Police Department

Position Duties

The work below is representative of the scope of work performed within the job classification. 
*Budget Preparation And Implementation

• Assess, compile and prepare annual budget information - make adjustments as deemed necessary.
• Input budget information into JDE accounting system to ensure department financial needs are accounted for and accurately submitted for City Council approval.
• Coordinate shared budget requests and calculate costs associated for each agency/department to ensure that all budgets accurately reflect cost shares.
• Perform monthly closing process and prepare financial reports for supervisory staff.
• Conduct monthly budget analysis for Chief Officers.
• Review monthly budget reports for accuracy.
• Monitor budget and recommend appropriate courses of action regarding financial issues.

• Administer the accounting transactions and financial systems related to Accounts Payable.
• Review vendor invoices for discrepancies and authorize payment based on the approved operating budget.
• Utilize the organization's computerized accounting system to assign cost accounting codes and prepare vendor payments based on the City's established accounting procedures.
• Verify that expenditures are coded properly in accordance with established cost shares with both outside agencies as well as other City departments.
• Create purchase orders through the computerized accounting system while ensuring funds are encumbered and financial information that is provided to the Department Head and supervisors reflects the most current and up-to-date financial situation possible.
• Audit accounting entries created by other departments against the police department budget and make corrective entries as needed.

• Administer the accounting transactions and financial systems related to Accounts Receivable.
• Develop accounting reports for billable expenditures.
• Perform monthly reconciliation of accounts. Verify accuracy of billable expenditures.
• Generate invoices for services provided to outside agencies.
• Calculate and complete journal vouchers and journal entries for expenditures to other City departments.
• Assist with preparation of grant/special projects paperwork to generate fund reimbursement.
• Provide accurate data for State and Federal reporting related to programs such as Toward Zero Deaths (TZD), forfeitures and grants.
• Prepare daily cash receipts for deposit.

• In coordination with Information Systems and Human Resources, develop and modify Kronos Time Entry setup in accordance with multiple union contract language changes and modifications.
• Research supervisor and employee payroll questions/inquiries.
• Review payroll entries for accuracy and completeness prior to submitting to Human Resources to ensure that all necessary information is included so that the appropriate pay can be calculated.
• Evaluate hours/work schedules to ensure they fall within the parameters of Law Enforcement dictated "cycles".
• Coordinate with Human Resources, IT and Finance Departments, research new software programs and provide suggestions for process improvement opportunities.
• Initiate and complete Personnel Requisitions and Report of Personnel Action Forms - ensuring accurate compensation of wages.

• Generate financial/payroll reports.
• Evaluate Capital Improvement Project expenditures.
• Assist other staff as needed.

Minimum Qualifications

Education and Experience
A Bachelor's degree from an accredited program in accounting, or closely related field AND two (2) years of full-time employment experience performing accounting, payroll, and administrative office duties;
OR
An Associate's degree from an accredited program in accounting, or closely related field AND five (5) years of full-time employment experience performing accounting, payroll, and administrative office duties.
OR
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Desirable Qualifications
One year experience with large enterprise resource planning (ERP) systems, preferably J.D. Edwards financial and human resource systems.

Other Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of: generally accepted accounting principles/practices, particularly as they relate to governmental accounting; computerized accounting systems; the principles, practices, and equipment of modern office procedures/methods – including computer operation, databases, spreadsheet and word processing software; specialized policies, procedures and practices pertaining to the Police Department; and general knowledge of Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Worker's Compensation, Cetova Query Software.

Skill in:  problem solving; use of Microsoft Excel to design and modify financial spreadsheets; J.D. Edwards Financial and Human Resources System; Kronos Time Entry System; Personal Computer and Microsoft Office Applications.

Ability to:  apply and adapt established guidelines and methods to various accounting and payroll functions; perform arithmetic computations accurately and quickly; work under pressure of set deadlines with frequent interruptions; analyze and interpret financial statements; understand and proactively support the Police Department's needs, goals and processes; Implement and interpret department policy; implement and interpret Union Labor Agreements, particularly as they relate to payroll function/compensation; exercise initiative, good judgment and decision making; work independently, efficiently and with a high degree of accuracy.

PHYSICAL AND ENVIRONMENTAL CRITERIA
In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation.

In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below:

Continuous demands: sitting, fine dexterity, and simultaneous use of the hands and wrists.

Occasional demands: standing, walking, and lifting.

Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, and touch.