Hybrid Office Associate II - Anticipated Vacancy bei Maine State Police Crime Laboratory

Department of Public Safety - Maine State Police Crime Laboratory

Job Class Code: 6542
Grade: 13 (Administrative Services)
Salary: $17.69 - $25.47/Hour *Salary Includes 2.25% Stipend
Location: Northern Field Troop, Bangor, ME

Opening Date: August 14, 2025

Closing Date:  August 28, 2025

Primary responsibilities include:  

• Creates excel spreadsheets and formulas to track contract and grant expenditures
• Creates and maintains fixed asset inventories records
• Processes all out of state travel for lab staff including meals, lodging and per diem costs
• Monitors and reconciles lab accounts, funds, expenditures, and perform calculations for reports
• Processes and codes lab purchases and organizes quotes and invoices distinguishing lab expenses vs. grant expenses
• Performs routine secretarial duties including development of records, archiving, work schedules
• Compiles and distributes the lab weekly report
• Assists Lab Director with organizing various grant budget proposals and calculating STACAP
• Processes and enters necessary information to Advantage-ME

Skills or knowledge required:

• Knowledge of computer programs to create graphs, illustrations, and publication work
• Knowledge of Excel and creating spreadsheets and calculations
• Ability to create and use varied correspondence formats and compose business correspondence
• Perform secretarial duties
• Determine facts, detect errors and irregularities and take appropriate action in accordance with established procedures
• Exercise good judgment in appraising situations impacting the lab and make recommendations to ameliorate the situation
• Possess strong inter-personnel skills and provide leadership within the scope of OAII duties and responsibilities
• Ability to engage in teamwork to accomplish Lab mission and goals

Minimum qualifications:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.  All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

LICENSING/REGISTRATION/CERTIFICATION REQUIREMENTS: (These must be met by all employees prior to attaining permanent status in this class.)

Some positions may require possession of a valid Class B Maine Motor Vehicle Operator’s License.

Preferences include: 

• Proficiency with Excel
• Proficiency with Advantage-ME
• Proficiency with Crystal Reports
• Basic understanding of grant processes
• Basic understanding of court discovery process
  

Contact information:

Questions about this position should be directed to Lt. Michael Zabarsky, Director, Maine State Police Crime Laboratory, 207-624-7100

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.  In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period.  Any experience that was not full-time employment should be identified as such. 

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700.  Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME  04330 or faxed to 207-287-2018.  Be sure title of the job you are applying for is included.  Applications cannot be accepted after the posting closing date.  

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value). 
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.09% for Confidential employees. 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.