Hybrid AP/Office Assistant bei HEICO Corporation

Position Summary: The Accounts Payable/ Administrative Assistant will assist in managing the company's accounts payable process to ensure accuracy, timeliness, and compliance with relevant regulations.

Essential Duties and Responsibilities:

Accounting:

• Review invoices, ensure matching to the purchase order and system receipt and post invoices
• For non-inventory invoices route for proper approval before posting invoices
• Post invoices to the correct GL expense and prepaid accounts
• Monitor unvouchered payables/ Received not invoiced receipts
• Print AP aging report and Perform payment by check and EFT
• Process payments by check or EFT to vendors weekly and ensure payments are on time
• Review vendor statements to ensure accurate records
• Reconcile bank statement daily for checks and payments cleared and outstanding
• Reconcile all credit card receipts to the credit card statement at month end
• Maintain an organized filing system
• Assist with the month end close
• Assist with monitoring of various inventory transactions
• Communicate with receiving and purchasing to resolve issues that delay invoice posting
• Required participation in internal training as needed to perform the duties assigned to this role

Administrative:

• Prepare and send out weekly temp timecards to staffing agencies
• Help with employee onboarding, including preparing new hire documentation and assisting with orientation
• Provide general administrative support to the HR department, including filing, data entry, and maintaining employee records
• Assist with benefits administration, including helping employees enrolling in benefit plans and assisting with open enrollment processes

Office Duties:

• Greet and check-in guests, ensuring a welcoming and professional environment
• Provide general administrative support to other departments as needed
• Other duties as assigned