Hybrid AP/Office Assistant en HEICO Corporation
HEICO Corporation · Vista, Estados Unidos De América · Hybrid
- Junior
- Oficina en Vista
Position Summary: The Accounts Payable/ Administrative Assistant will assist in managing the company's accounts payable process to ensure accuracy, timeliness, and compliance with relevant regulations.
Essential Duties and Responsibilities:
Accounting:
- Review invoices, ensure matching to the purchase order and system receipt and post invoices
- For non-inventory invoices route for proper approval before posting invoices
- Post invoices to the correct GL expense and prepaid accounts
- Monitor unvouchered payables/ Received not invoiced receipts
- Print AP aging report and Perform payment by check and EFT
- Process payments by check or EFT to vendors weekly and ensure payments are on time
- Review vendor statements to ensure accurate records
- Reconcile bank statement daily for checks and payments cleared and outstanding
- Reconcile all credit card receipts to the credit card statement at month end
- Maintain an organized filing system
- Assist with the month end close
- Assist with monitoring of various inventory transactions
- Communicate with receiving and purchasing to resolve issues that delay invoice posting
- Required participation in internal training as needed to perform the duties assigned to this role
Administrative:
- Prepare and send out weekly temp timecards to staffing agencies
- Help with employee onboarding, including preparing new hire documentation and assisting with orientation
- Provide general administrative support to the HR department, including filing, data entry, and maintaining employee records
- Assist with benefits administration, including helping employees enrolling in benefit plans and assisting with open enrollment processes
Office Duties:
- Greet and check-in guests, ensuring a welcoming and professional environment
- Provide general administrative support to other departments as needed
- Other duties as assigned