Hybrid Senior Specialist, Leave of Absence bei Alkermes

Key Responsibilities:

• Oversee outsourced leave of absence administration process and vendor. Serve as an escalation resource and subject matter expert for complex leave and disability issues.
• Research, interpret and ensure compliance with federal, state, and local regulations, including the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), Pregnant Workers Fairness Act (PWFA), MA Paid Family & Medical Leave, state and local sick leave laws and other relevant legislation. 
• Draft policy language and Employee Handbook updates.
• Research proposed laws and regulations to prepare company for compliance needs. 
• Serves as internal subject matter expert.
• Initial point of contact for employees seeking information and guidance on the leave of absence process, including eligibility, application procedures, statutory disability and family leave benefits and documentation requirements. 
• Monitor leave of absence claims and approval status, collaborate with external leave and disability vendor, HR team members, managers, and employees to facilitate smooth transitions for employees returning from leave, including accommodations and restrictions and reintegration plans.
• Manage Americans with Disabilities Act (ADA) process, including overseeing documentation requirements, interactive dialogue, researching requests, making recommendations and implementing approved accommodations.
• Maintain accurate and confidential records and ensure information discussed, stored and transmitted is in accordance with company policies and legal requirements. 
• Coordinate with relevant stakeholders, such as Payroll and Benefits departments, to ensure accurate and timely processing of leave-related paperwork and filings, including payroll adjustments and benefit continuation.
• Liaise and collaborate with Environmental Health, Safety and Security team on work-related situations and workplace programming.
• Support monthly and quarterly reporting needs for leave of absence program by obtaining data, compiling and auditing for internal stakeholders.  Provide ad-hoc reports as-needed.
• Oversee additional services available from leave and disability administrator (e.g., workplace accommodations support).  Ensure ongoing awareness and communication of the resources; monitor and provide impact updates to Benefits Team. 
• Develop communications content (e.g., workshop promotions, leave of absence process changes).
• Work with communications team to design intranet content and promote programs and resources which address claim trends and employee needs (e.g., family planning and resources, caregiver page with benefit resources), etc.
• Develop presentation and training content and lead sessions (e.g., manager/supervisor and employee training sessions, healthy pregnancy workshop).
• Liaise and collaborate with Employee Resource Groups (ERGs) regarding leave and accommodation resources; partner with groups to address to needs and promote leave and accommodation resources as appropriate.
• Support evaluation of leave of absence vendor services and software; lead implementation of services of software solutions as appropriate.
• Collaborate with HRIS and IT on reporting, tracking and communication needs; partner with these groups to implement automated, streamlined solutions through Oracle Fusion and other systems.
• Responsible for guiding employee through life events (e.g., educating and advising on benefit options), obtaining documentation and making changes in Oracle Fusion.
• Support Benefits Team with special projects and initiatives as-needed

Qualifications:

• Bachelor’s degree in human resources, business administration, or a related field. 
• 4-6 years of relevant experience, with experience in leave of absence,  disability administration preferred.
• Familiarity with state disability and family leave payable benefits and ability to direct employees in applying for benefits.
• Solid understanding of federal and state leave regulations, including FMLA, ADA, PWFA and relevant state laws.
• Strong interpersonal and written and verbal communication skills, with the ability to empathetically interact with employees and stakeholders at all levels.
• Excellent customer service including high level of responsiveness, in addition to ability to collaborate effectively with team. 
• Highly organized with attention to detail in order to manage leave case load and maintain accurate records.
• Proficiency in using HRIS (Human Resources Information Systems) and other relevant software applications and with Microsoft Word, Excel and Power Point.
• Experience with third-party data applications, flow of data from HR to vendors, a plus

This job description serves as a general guideline and may vary depending on the specific needs and requirements of the organization.

#LI-TS1