Hybrid NATOIS-0031 Officer Data Migration (NS) - FRI 22 Aug bei EMW

Deadline Date: Friday 22 August 2025

Requirement: Officer Data Migration

Location: Brussels, BE

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): max 950 hours (max 25 weeks x 38 hours).

A contract extension is possible for the calendar year 2026 on a monthly basis. These contract extensions are subject to performance of the contractor and related NATO regulations and budget availability.

Period of performance: 2025 BASE: As soon as possible but not later than 29th September (tentative) – 12 December 2025, with possibility to exercise the option to extend on a monthly basis in 2026.

Required Start Date: 29 September 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Special Terms and Conditions: The contractor will be responsible for complying with the respective national requirements for working permits, visas, taxes, social security etc. whilst working on site at NATO HQ Brussels, Belgium. No special status is either conferred or implied by the host organisation, NATO HQ Brussels, Belgium to the contractor whilst working on site. The contractor will be responsible for complying with all the respective National Health COVID-19 regulations in Belgium before taking up the position.

Profile Description Summary: We are looking for a proactive and experienced consultant to support the Information, Communication and Technology Management (ICTM) Directorate, and in particular the Archives and Information Management (AIM) Services within ICTM in its Cloud Adoption journey. They will develop a strategy and detailed plans to migrate existing structured and unstructured data to the NATO’s future Cloud environment or to dispose of the data in accordance with NATO’s information and records management policies

Division: Executive Management

Mission: ICTM provides uninterrupted services for core NHQ activities and business continuity, ensures security of information and systems, and supports on-site and off-site high-level events. ICTM also contributes to the improvement of services and processes across NHQ, by identifying opportunities for innovation and implementing them. AIM within ICTM is at the heart of managing all of NATO’s information, supporting decision-making process and preserving the Alliance’s heritage. AIM’s role is to provide convenient and seamless user experience in information and knowledge (IKM) technology and support the IS through the Cloud Adoption Journey. Through a structured roadmap, AIM provides uninterrupted access to essential IKM tools while safeguarding information and personal data. By maintaining security, accessibility, and productivity, AIM supports NATO’s digital transformation.

Current context: In the context of NATO’s Digital Transformation, ICTM leads the Cloud Adoption Journey for the International Staff at NATO Headquarters. This includes the migration of current structure and unstructured data to the Cloud. To achieve that, ICTM needs to develop a strategy and detailed plans on migrating data to the future Cloud environment.

NATO POC for supervision and coordination purposes: Head, Archives and Information Management Services

Objectives and scope of work: Officer Data Migration will support ICTM(AIM), by developing a strategy and detailed plans for the transfer of structured and unstructured data to NATO’s future Cloud environment or data disposal in accordance with applicable NATO’s policies.

Duties and Role:  

Prepare an inventory of structured and unstructured data.

Develop a strategy outlining the scope, objective as well as the approaches to data migration and disposal in accordance with NATO’s data, information and records policies.

Based on the strategy develop a detailed data migration and disposal plan outlining the strategies for each data set recorded in the data inventory.

Based on the above-mentioned detailed plan develop a project plan outlining timelines, roles and responsibilities;

Support the Head AIM with promoting the plan within the IS and ensuring sufficient management support.

Identify opportunities for internal processes optimization and improvement when it comes to data retention in the future Cloud environment,

Preparation of status reports, presentations and briefings as required.

Location: The Service will be 100% (full time) at NATO Headquarters in Brussels. A limited amount of teleworking might be granted under special circumstances with the line manager permission.

Timelines: Period of performance for SOW will commence as soon as possible but not later than 29th September2025 (tentative) and continue until 12 December 2025.

A contract extension is possible for the calendar year 2026 on a monthly basis. These contract extensions are subject to performance of the contractor and related NATO regulations and budget availability.

If the 2026 option is exercised, on a monthly basis as of 1 January 2026

The contractor will be required to work 100% on site NATO HQ, Brussels, Belgium

NATO HQ Recognized Business hours/Holidays: NATO HQ official holiday schedule applies and will be provided to the contractor.

NATO HQ Hours of Operations: Monday to Thursday 0830 – 1700 and Friday 0830 –

1500 (CET)

Travel: Occasional travel might be required/expected. The amounts for travel and per-diem costs incurred by the Contractor’s personnel performing official missions to locations other than Brussels, if the work at such location was authorised by NATO Service Manager and must be documented with the corresponding NATO Service Manager’s travel authorization and the travel tickets and receipts. Amounts will be reimbursed (outside of this contract) according to NATO Travel on Duty (TDY) cost limitation and standards.

Security and Non-Disclosure Agreement: The contracted individual must be in possession of active and valid security clearance NATO SECRET. A signed Non-Disclosure Agreement will be required.

Contractor Furnished Services: Contractor shall furnish everything required to perform the contract except for the items specified and covered under NATO IS Furnished Property and Services below.

NATO IS Furnished Property and Services: Access to relevant networks and environments will be provided by NATO IS

Constraints: All the documentation provided under this statement of work will be based on NATO IS templates or agreed with project point of contact. All scripts, documentation and required code will be stored under configuration management and/or in the provided NATO IS tools. All developed solutions, tools and code under this project will be property of the NATO IS.

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Minimum 5 years’ experience in the domains of data migration projects
• Minimum of 3 year’s experience in the following domains:
• Awareness of data, information and records management standards, in particular with regard to data retention and disposal;
• Awareness of Digital Transformation domains and their challenges;
• Experience working with stakeholders in different domains, functions and organisational levels;
• Analytic skills, including the excellent written communication skills in English;
• Proven experience in developing strategic, project and implementation plans and conducting meetings and presentations;
• Good social awareness and experience of dealing with international cultures.

Education and Qualification requirements:

• At least Bachelor level in Data or Information Management, ICT or related areas.
• Knowledge of project management such as Prince 2, etc.
• Knowledge of Service Management including ITIL 3 and/or 4;
• Knowledge of and experience with Digital Transformation programs, particularly Cloud Adoption/transition programs

Language requirements:

• Possess the following minimum levels of NATO’s official languages (English): V (“Advanced”) in one; I (“Beginner”) in French.

Other requirements:

• Possess the ability to work under pressure and meet tight timelines;
• Pro-active approach to work;
• Ability to work in a well-organized and structured manner;
• Excellent verbal communication skills
• High level of organizational and coordination skills;
• Collaborative team player.