Hybrid Events Coordinator bei Caldwell University

Caldwell University invites applications for an Events Coordinator. Reporting to the Chief of Staff, the Events Coordinator will play a key role in supporting the planning, coordination, and execution of strategic events designed to enhance constituent engagement and advance the university’s philanthropic objectives.  The Events Coordinator will also be responsible for rentals of University spaces by outside groups. Job duties include, but are not limited to:

• Create a plan to maximize the use of on-campus facilities, especially the residence halls, for summer conferencing and events, including working with the marketing team to create a communications plan to promote opportunities to the community. 

• Lead and manage university events which vary in size and complexity, both on and off campus, including high profile events, from conception through execution, ensuring alignment with strategic objectives and outcomes.

• Collaborate with campus partners to manage all aspects of event production, including timelines, event communications and marketing materials, checklists, venue selection, room layouts, catering, décor, rentals, audiovisual requirements, parking, transportation, and event giveaways

• Develop staffing plans and coordinate volunteer support for events; manage travel and lodging logistics for special guests, honorees, and performers as needed.

• Provide on-site event management, including evening and weekend responsibilities, to ensure successful execution.

• Handle outside rentals on campus space. This includes, preparing the contract, booking the space (s), coordinating with facilities, security and food services when needed.

Bachelor’s degree required. At the university’s discretion, an equivalent combination of education and experience may be considered in lieu of the stated requirements, provided the candidate can demonstrate preparedness for success in the role. Minimum of three years of progressively responsible experience in planning and managing special events, preferably within a higher education environment.  Must be willing and able to travel as needed, and work evenings and weekends in support of event programming.

To apply:

Caldwell University is committed to recruiting and retaining faculty, staff and students who will further the traditions, goals and core values of the University in support of our Catholic Dominican mission, vision, and strategic plan. Caldwell seeks employees who are committed to contributing to an energetic welcoming atmosphere.

Caldwell University is a private, Catholic coed four-year university with a strong liberal arts core curriculum that enhances critical thinking and analytical reasoning. Caldwell offers 36 undergraduate and 31 graduate programs, including doctoral, master’s, certificate, and certification programs, as well as online and distance learning options that prepare students for today’s global marketplace. The university has 15 NCAA Division II athletic teams and numerous clubs, fraternities, sororities, and activities on a beautiful 70-acre campus located in the suburbs of Caldwell, New Jersey. Caldwell was founded by the Sisters of Saint Dominic of Caldwell. Its core values of respect, integrity, community, and excellence influence academic and campus life. For more information about Caldwell University, visit caldwell.edu.

Caldwell University offers a comprehensive benefit program to all full-time employees that includes:

• Health Coverage: Medical insurance, dental insurance, and vision plan

• Life Insurance: Employer-paid life insurance

• Short-term and Long-term disability insurance

• Retirement Savings: 403(b) defined contribution retirement annuity plan and a supplemental retirement annuity plan

• Generous Paid Time Off: Personal days, vacation days, and sick leave. Paid holidays and summer Fridays off.

• Tuition Remission: An attractive tuition remission policy for employees and their dependents

• Tuition Exchange Scholarship Opportunities through CIC and the Tuition Exchange for up to full tuition at hundreds of participating colleges and universities.

• Additional Perks: Employee Assistance Program (EAP), Flexible Spending plan and more

For details, go to https://www.caldwell.edu/hr/employee-benefits/

Caldwell University is an Equal Opportunity Employer.