Hybrid Payroll Supervisor bei City of Rancho Cucamonga, CA
City of Rancho Cucamonga, CA · Rancho Cucamonga, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Rancho Cucamonga
About the Department
The Rancho Cucamonga Finance Department is seeking a detail-oriented and forward-thinking Payroll Supervisor who delivers exceptional customer service to employees, ensures the highest level of confidentiality, embraces new systems and evolving processes, and brings initiative, motivation, and strong leadership to the team. We’re looking for a knowledgeable, diligent, and team-oriented professional ready to lead payroll operations with accuracy, efficiency, and integrity.
The ideal candidate will align with the mission and core values of the Finance Department, possess exceptional customer service and organizational skills, demonstrate acute attention to detail, and bring expertise in payroll operations. They will have the ability to manage complex payroll functions, ensure compliance with applicable regulations, and operate advanced financial and payroll systems.
The ideal candidate will have knowledge and/or experience in the following:
- Providing leadership, guidance, and day-to-day supervision to the payroll team, fostering a collaborative, high-performance, and customer service-oriented work environment.
- Delivering outstanding customer service while maintaining the highest level of confidentiality related to employee records and payroll matters.
- Leading payroll audits; reviewing and validating payroll reports; preparing and posting payroll journal entries; maintaining accurate documentation for audit readiness.
- Managing end-to-end payroll processing, including off-cycle and retroactive payments, garnishments, and complex deductions.
- Navigating and optimizing payroll processes within Workday, including configuration knowledge, reporting, and integrations. Participating in system testing, upgrades, and payroll module improvements in Workday.
- Coordinating system integrations with ADP, Telestaff, and other payroll-related services for accurate data flow between systems and services.
THE FINANCE DEPARTMENT
The overall mission of the Finance Department is to provide excellent service to both our internal and external customers with the highest degree of reliability and timeliness, while maintaining appropriate financial control of City resources.
The core values of the Finance Department are:
Innovation: We encourage and support creative ideas which improve our service delivery.
Quality: We strive for quality in all endeavors and take pride in the
Respect: We show respect for each other, for those we serve, and for those we regulate.
Stewardship: We are faithful stewards of the public resources entrusted to us.
Teamwork: We work as a team where each employee is valued, supported, and respected.
Position Duties
- Reporting to the Finance Manager, the Payroll Supervisor manages daily payroll operations including full-cycle payroll processing, payroll tax filings, benefits deductions, garnishments, retroactive adjustments, and off-cycle check runs.
- Lead, train, and evaluate payroll staff, setting team performance expectations, assigning work, monitoring outcomes, and providing coaching in alignment with City policy.
- Oversee and maintain Workday Payroll configuration, including pay components, earning and deduction codes, tax tables, costing allocations, and system integrations with Telestaff, ADP, and other payroll-related systems.
- Prepare and reconcile payroll-related journal entries, including labor accruals, payroll liability accounts, and payroll related general ledger adjustments for financial reporting.
- Ensure compliance with applicable federal, state, and local payroll regulations, including CalPERS, IRS, ACA, and labor contract provisions. Manage quarterly and annual payroll tax filings.
- Coordinate with Finance and HR staff to generate and configure salary schedules, benefit cost projections, COLA updates, and related payroll datasets for budgeting and audit purposes.
- Support year-end activities and external audits, including preparation of audit schedules, reconciliations, and documentation of payroll processes and internal controls.
Minimum Qualifications
Education and/or Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is an Associate’s degree in bookkeeping, accounting or a closely related field; and at least five years of progressively responsible experience in performing payroll duties and functions, at least two years of which were in a lead capacity which included performing financial or statistical recordkeeping; or an equivalent combination of training and experience. Experience in a public agency is especially desirable.
Substitution: A total of two years of professional-level experience in bookkeeping, accounting, or a related field and five years of experience in performing payroll duties and functions —or any combination of training and experience that provides the desired knowledge and abilities can be substituted for the Associate's degree requirement.Knowledge, Skills, and Abilities:
Knowledge of City rules, procedures and practices governing payroll and related transactions; methods, practices, documents and terminology used in processing payroll transactions and in financial recordkeeping; operations and requirements of the City’s computerized payroll system; operations and uses of database applications; visual basic/SQL programming and advanced excel formulas and macros in the design and development of payroll and human resource-related applications and reports; election choices and employee costs for City benefit plans; City functions and operations and associated payroll issues; theory, principles and practices of general, fund and governmental accounting, including internal control; federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility; Principles and practices of public administration, including budgeting and maintenance of public records; principles and practices of sound business communication; knowledge of spreadsheets and other standard financial and business software; standard office procedures and practices; principles and practices of effective supervision; City human resources policies and procedures and labor contract provisions. Ability to operate a computer and spreadsheet software; collect, evaluate and interpret data, either in statistical or narrative form; analyze administrative, operational, procedural, organizational and/or financial problems, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations; interpret, apply, explain and reach sound decisions in accordance with laws, regulations, policies and procedures; communicate clearly and effectively, both orally and in writing; prepare clear, concise and comprehensive correspondence, reports and other written materials; prepare and maintain accurate and complete specialized records and files; organize, set priorities and exercise sound independent judgment within areas of responsibility; maintain confidential and sensitive information; exercise tact and diplomacy in dealing with sensitive and complex issues and situations; establish and maintain effective working relationships with City management, staff, vendors and others encountered in the course of work.
Other Qualifications
Successful candidates shall be required to:
Pass a reference and background verification. References will not be contacted until a mutual interest has been established; and
Provide proof of a valid California driver's license and be insurable; and
Pass a pre-employment medical exam
Degree verification
Credit Check
If hired, candidates must complete a verification form designated by Immigration and Naturalization Service to certify that they are eligible for employment in the United States of America and furnish proof certifying legal authorization to work in the United States.
The City of Rancho Cucamonga Participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In accordance, the City will provide the U.S. Citizenship and Immigration Services and, if necessary, the Department of Homeland Security and Social Security Administration, with information from each new employee's Form I-9 to confirm work authorization. For additional information regarding E-Verify, the Federal Government's online employment eligibility verification system, please visit www.uscis.gov.
Disclaimers
The City of Rancho Cucamonga abides by a nepotism policy which may preclude you from being hired if the City employs a relative. The City of Rancho Cucamonga makes reasonable accommodations for disabled persons, considering each situation on an individual basis. Please make direct requests for accommodation to Human Resources. For information on the Employee Rights under the Family and Medical Leave Act, please click: Here
There is a no smoking policy in effect in all City Offices and vehicles. Finally, please note that the provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this bulletin may be modified or revoked without notice. Questions regarding this recruitment may be directed to Human Resources at [email protected].
For more Applicants may wish to visit the City's official website at
www.cityofrc.us
