Hybrid Administrative Coordinator bei Riverbay Corporation

Essential Job Duties and Responsibilities:

• Provide day-to-day administrative support to the Automotive Services department.
• Act as first point of contact (calls, emails, mail) to address concerns, intake and evaluate concerns to prepare responses and alleviate concerns, escalating as necessary.
• Provide administrative support to the Accident Review Committee to evaluate responses to incidents and ensure all relevant documentation is posted and available in SharePoint; monitor access as needed.
• Assist with the review and process of all incoming NYS Violations in a timely manner.
• Maintain DOT SharePoint and vehicle logs and evaluate for accuracy of required information.
• Monitor original gas/fuel receipts for monthly billing.
• Maintain calendar for all vehicles NYS & DOT Inspections, Registrations.
• Ensure timely coordination of appointments for repairs/warranties/recalls via Departments & Dealerships.
• Adhere to all Automotive Fleet Policy and Procedures; update revisions to policies when necessary.
• Draft and develop reports, as needed.
• Other duties and responsibilities as required.

Educational Requirements:

• H.S. Diploma, associate’s degree a plus
• Ability to review, understand and interpret repair/warranty documents.

Work Experience and Minimum Requirements: 

• 3-5 years administrative experience, work related Automotive Industry or equivalent 
• Must have a valid license driver’s record 
• Excellent interpersonal skills 
• Familiar with Microsoft Office, SharePoint, Yardie and other business software 
• Excellent organizational skills with a high level of attention to detail 
• Must be proactive and resourceful; skilled at working independently and taking ownership over tasks and responsibilities 

Testing: 

• Drug screening as permitted by applicable law.

Physical Requirements: 

Persons performing service in this position classification may routinely exert up to 50 pounds of force to lift, carry, push, pull, or otherwise move objects. This type of work will involve regular walking or standing for extended periods of time. It may involve stooping or bending. Handling and working with various materials and objects are important aspects of this job. 

Reasonable accommodation may be made to enable a person to perform the essential functions of the job. 

Riverbay Corporation is an equal employment opportunity employer.